Procurement Assistant

6 hours ago

Quezon City, National Capital Region, Philippines SmoothMoves, Inc. Full time ₱400,000 - ₱600,000 per year
Duties & Responsibilities: Receives and Reviews Purchase Requisition (PR)
  • Requests verify the completeness and accuracy of the P.R. submitted by various departments before encoding into ERP NetSuite.
 Conducts Market Research and Solicits Quotations:
  • Sources multiple quotations for IT hardware, software, and licenses; nationwide office supplies/consumables; and HR, Site Prep, and other IMC departments' requirements, ensuring competitive pricing and product quality.
Negotiates with Vendors for Cost Optimization:
  • Engages in price and term negotiations to secure the most favorable deals without compromising quality.
Oversees and Coordinates with Warehouse/Inventory Team:
  • Ensures stock levels are sufficient and assists in managing incoming and outgoing inventory, including physical stock validation if needed.
Conducts Vendor Accreditation and Due Diligence:
  • Evaluates vendor legitimacy through background checks, BIR, business permits, and technical certifications to ensure compliance and reliability.
Handles PO Generation and Communication:
  • Issues official Purchase Orders (POs) via ERP systems, communicates with vendors and internal requesters, and ensures timely acknowledgement and delivery tracking.
Supports Vendor Enrollment in NetSuite:
  • Uploads documentary requirements and ensures vendor profiles are complete, updated, and compliant with procurement policies.
Monitors Delivery and Service Lead Times:
  • Coordinates with vendors to confirm estimated time of arrival (ETA) and proactively follows up on delays or issues.
Coordinates Cross-Functional Requirements:
  • Liaises with Finance, Legal, IT, and Operations for procurement-related tasks such as contract validation, payment coordination, and technical specification clarification.
Handles Urgent or Emergency Procurement Requirements:
  • Responds swiftly to last-minute or emergency procurement requests critical to operations, ensuring minimal disruptions.

Qualifications:
  • College Graduate of 4 years degree in Business field. 
  • With 2-3 years of procurement experience. 
  • With a background in both soft services and Hard services (engineering/architecture) procurement.
  • Willing to be assigned On-site in East Avenue, Diliman, Quezon City

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