Procurement Assistant

4 days ago

Makati City, National Capital Region, Philippines Isla Petroleum & Gas Corporation Full time ₱900,000 - ₱1,200,000 per year

Job Overview

The Procurement Assistant supports the operational activities of the Procurement team by assisting Procurement Executives in the end-to-end sourcing, contracting, and vendor management processes. The role contributes to the company's objectives by ensuring the timely and cost-effective acquisition of materials, goods, and services while upholding procurement policies, ethical standards, and compliance requirements. This position is intended to support ongoing procurement requirements for a specific project period or scope.

Duties and Responsibilities

Sourcing & Procurement Support

  • Assist in sourcing activities, including canvassing suppliers, gathering quotations, and preparing bid summaries.
  • Support Procurement Executives in facilitating purchase requisitions and ensuring completeness of documentation.
  • Coordinate with user departments for technical specifications and procurement timelines.
  • Participate in basic vendor negotiations under the guidance of Procurement Executives.

Tender and Contracting Process

  • Help prepare and issue Requests for Quotation (RFQ), Requests for Proposal (RFP), and other tender documents.
  • Assist in tender opening, documentation, evaluation, and preliminary vendor assessment.
  • Support the preparation of contract drafts and monitor contract approval routing.

Vendor Management & Compliance

  • Supports the vendor database management, onboarding new suppliers, and supplier documentation gathering (e.g., BIR forms, company profile).
  • Assist in resolving billing or invoice issues with vendors.

Administrative and Reporting Tasks

  • Ensure proper filing and recordkeeping of procurement-related documents, both in hard copy and electronic systems.
  • Encode data into ERP or procurement tracking systems as needed.

Qualifications

  • Bachelors degree in Business Administration, or a related field.
  • At least 1-3 years of relevant experience in procurement, or administrative support roles.
  • Proficient in Microsoft Office tools (Excel, Word, PowerPoint).
  • Familiarity with procurement systems or ERPs is a plus.
  • Strong organizational skills and keen attention to detail.
  • Good communication and coordination skills.
  • High ethical standards and a commitment to compliance.

About IPGG

Isla Petroleum and Gas Corporation (IPGG)is a joint venture between Isla Petroleum & Energy (IP&E) and CREASIA Energy Holdings, focused on LPG and energy ventures within the Isla Group. Acquired from Shell in 2012, IPGG is now a leading LPG distributor in the Philippines, operating across the supply chainfrom importation and trading to marketing and distribution. Through its subsidiary Isla LPG Corporation, it rebranded Shellane to Solane, now the#1 LPG brand in consumer preference.

IPGG also supports fuel conversion systems and piped LPG solutions nationwide. Its other subsidiaries, Isla Gas Terminals (ILG)and Isla Import Terminals (IITI), further strengthen its infrastructure and logistics capabilities. IPGG plays a vital role in advancing safe, reliable, and accessible energy solutions across the country.

We offer a competitive total rewards package which includes a base salary determined by factors such as role, experience, skill set, and location. Additionally, eligible employees may receive discretionary bonuses based on both company performance and individual achievements. Our benefits and programs are designed to meet the needs of our employees and are benchmarked to the market. Detailed information regarding compensation and benefits will be shared during the hiring process.

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