Document Management Specialist

1 month ago


Makati City, National Capital Region, Philippines Multi-Mach International Incorporation Full time
Job Overview
A challenging role has become available at Multi-Mach International Incorporation for an experienced Document Controller. This position involves managing the flow of documents within our organization, ensuring accuracy and compliance. The ideal candidate will possess excellent organizational skills, proficiency in MS Office applications, and a good command of English verbal and written communication.

About You
We are seeking a skilled professional with a degree in business administration or a related field. Your experience in document management, archive management, or records management will serve as a valuable asset in this role. Additionally, your basic knowledge of administrative/clerical functions in a corporate environment will enable you to effectively support our team. If you are detail-oriented and able to maintain confidentiality, we encourage you to apply for this exciting opportunity.

Key Responsibilities
This Document Controller will be responsible for:
• Handling intake, scanning, verification, and storing documents efficiently
• Filing and archiving relevant documentation accurately
• Retrieving files for other employees and clients when needed promptly
• Designing templates for documents, file types, and document databases creatively
• Checking and editing documents for accuracy and compliance diligently
• Controlling the flow of documents in and out of the department effectively
• Reporting errors or developments regarding document storage proactively
• Ensuring the secure destruction and disposal of sensitive documents responsibly
• Updating and maintaining document management systems and physical records meticulously
• Maintaining the security of confidential documents consistently

Salary and Benefits
The salary for this role is estimated at $45,000 - $55,000 per year, depending on qualifications and experience. As a valued member of our team, you can expect comprehensive benefits including health insurance, retirement plans, and paid time off.

Requirements
To succeed in this position, you should have:
• A bachelor's degree in business administration, record management, or any related field
• Experience in document management, archive management, or records management
• Proficiency in various computer applications such as MS Office Word, MS Office Excel, MS Office Outlook, and MS Office PowerPoint
• Basic knowledge of administrative/clerical functions in a corporate environment
• Good command of English verbal and written communication
• Basic knowledge of ISO standard requirements, preferred but not required

Location
This role is based in Sto. Tomas, Batangas.

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