Senior Support Specialist

2 days ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeMarketing Full time ₱1,100 - ₱1,500
Executive Assistant Opportunity

This is a compelling chance for a highly organized and proactive professional to provide daily support to the Founder in managing operations, administrative tasks, and marketing initiatives.

Key Responsibilities:
  • Administrative Support:
    • Manage the Founder's inbox, categorize, route, and escalate issues as necessary
    • Optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations
    • Maintain and update databases (lists, etc.)
    • Oversee computer and equipment maintenance, management, and procurement
    • Manage office supplies and coordinate maintenance
    • Arrange travel, accommodations, itineraries, and related correspondence
    • Create and execute detailed expense reports for business trips
  • Client & Business Development Support:
    • Triage and respond to inbound inquiries from potential clients
    • Maintain the customer relationship management (CRM) system and ensure accurate daily updates
    • Assist in organizing and participating in business development activities
    • Send welcome packages to new clients
  • Communications & Marketing Support:
    • Support in updating website and social media content created by the team
    • Manage and assist online entries for awards and recognition
    • Reach out to journalists and send press releases
    • Research contacts for journalists, events, and other outlets in the best interests of the company
    • Support founders in press or event initiatives as required
    • Assist the Founder in managing the content calendar for social media
    • Help coordinate and execute in-house projects such as holiday gifts and events
    • Research speaking engagements for the founders
    • Research opportunities for new business, including contact information for potential partners
  • HR & Finance Support:
    • Maintain the payroll system, including onboarding/offboarding employees, updating salaries, and managing group insurance plans
    • Draft contracts for employees and freelancers
    • Manage sick leave protocols and communications
    • Support recruitment processes, including triaging candidate applications
    • Coordinate employee onboarding and offboarding (account setup, welcome packages, etc.)
    • Process and manage accounts payable and receivable
    • Perform weekly financial reconciliations

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