Business Support Specialist

1 day ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeAdministrative Full time $1,000 - $1,500
Job Title: Business Support Specialist

The primary role of the Business Support Specialist is to provide administrative support to senior management. This position starts part-time but has strong potential for growth into a larger position as trust and systems are built.

This individual will be responsible for supporting the founder in managing their calendar, inbox, operations, and creative chaos. The ideal candidate will have excellent English communication skills, a bachelor's degree (ideally), and at least 3 years of related experience.

Duties and Responsibilities:
  • Manage scheduling, calendar invites, and meeting prep
  • Prepare daily and weekly to-do summaries or meeting agendas
  • Triage and reply to emails on behalf of the founder
Admin & Inbox:
  • Track recurring subscriptions and operational costs
  • Support basic finance admin tasks such as uploading documents for accountants
  • Manage logistics for travel or events when needed
Team & Task Management:
  • Upload and organize client documents into Notion portals
  • Help maintain Notion trackers for lead tracking, swipe files, and project deadlines
  • Flag team or client follow-ups that require attention
Systems & Support:
  • Identify inefficiencies and propose solutions or automations
  • Maintain a standard operating procedures library by turning Looms into SOPs
  • Provide light marketing support to the founder, including content scheduling and DM follow-ups

Key qualifications include bookkeeping experience, knowledge of Dan Martell's EA system, and understanding of marketing workflows or content repurposing. Bonus points are given for experience with ManyChat, Make.com, or light automation tools.

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