Executive Assistant
4 weeks ago
Administrative Support
We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative and secretarial support to our Executives. The ideal candidate will have a strong sense of responsibility, excellent organizational and time management skills, and the ability to work independently with minimal supervision.
Responsibilities:
• Provide administrative support to Executives, including appointment scheduling, record-keeping, budget preparation, and logistics arrangements.
• Support Executives in handling household requirements, including procurement, scheduling, and coordination.
• Handle petty cash requisition, disbursement, and reporting.
• Organize and coordinate private functions and events for the family.
• Assist with matters related to art and other collectibles, including documentation and coordination.
• Prepare drafts and correspondence as required by Executives.
• Take charge of all personal travel requirements for the family, including booking flights, hotel reservations, and visa applications.
• Assist Executives in managing personal staff, including household, drivers, and security personnel.
• Handle sourcing, screening, background checking, and onboarding.
• Arrange for necessary health tests and medical screenings.
• Maintain personal staff records.
• Manage staff leave schedules and monitoring of overtime.
• Coordinate with the Accounting Team for payroll and processing of government-mandated benefits.
Requirements:
• Bachelor's/College Degree in any field.
• At least 3 years of experience as a personal or executive assistant.
• Strong sense of responsibility and ability to complete tasks with minimal supervision.
• Flexible, dynamic, resourceful, and proactive.
• Strong organizational and time management skills with keen attention to detail.
• Willing to work in Makati.
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