Executive Assistant

4 weeks ago


Makati City, National Capital Region, Philippines HR Network Inc Full time

Administrative Support

We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative and secretarial support to our Executives. The ideal candidate will have a strong sense of responsibility, excellent organizational and time management skills, and the ability to work independently with minimal supervision.

Responsibilities:

• Provide administrative support to Executives, including appointment scheduling, record-keeping, budget preparation, and logistics arrangements.

• Support Executives in handling household requirements, including procurement, scheduling, and coordination.

• Handle petty cash requisition, disbursement, and reporting.

• Organize and coordinate private functions and events for the family.

• Assist with matters related to art and other collectibles, including documentation and coordination.

• Prepare drafts and correspondence as required by Executives.

• Take charge of all personal travel requirements for the family, including booking flights, hotel reservations, and visa applications.

• Assist Executives in managing personal staff, including household, drivers, and security personnel.

• Handle sourcing, screening, background checking, and onboarding.

• Arrange for necessary health tests and medical screenings.

• Maintain personal staff records.

• Manage staff leave schedules and monitoring of overtime.

• Coordinate with the Accounting Team for payroll and processing of government-mandated benefits.

Requirements:

• Bachelor's/College Degree in any field.

• At least 3 years of experience as a personal or executive assistant.

• Strong sense of responsibility and ability to complete tasks with minimal supervision.

• Flexible, dynamic, resourceful, and proactive.

• Strong organizational and time management skills with keen attention to detail.

• Willing to work in Makati.


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