Executive Assistant

19 hours ago


Mandaluyong City, National Capital Region, Philippines ESCA Engineering Full time
Executive Assistant

The Executive Assistant role is a critical position that requires exceptional organizational and communication skills. As a key member of the executive office team, you will be responsible for managing and supporting daily administrative tasks, ensuring seamless operations and assisting with strategic goals.

Key Responsibilities:
  • Manage and assist with daily administrative duties, including calendar management, expense reports, and correspondence.
  • Arrange complex travel itineraries and accommodations for domestic and international trips, ensuring smooth logistics and anticipating potential issues.
  • Serve as a primary point of contact for internal and external communications, demonstrating professionalism and discretion in all interactions.
  • Coordinate high-level meetings and strategic activities with key stakeholders, ensuring all necessary preparations are made and materials are distributed in advance.
  • Compile and organize documents for meetings, presentations, and reports, ensuring accuracy and completeness.
  • Act as an administrative liaison for internal and external commitments, managing scheduling, logistics, and communication to facilitate seamless operations.
  • Maintain confidential files and contact information with the utmost discretion and integrity, respecting the sensitive nature of the information.
  • Organize meetings, conferences, and other events, both on-site and off-site, to support strategic agendas and objectives.
  • Manage and assist with special projects and initiatives as assigned by the executive office, which may involve research, data analysis, and preparing presentations.
  • Provide support to front desk operations as needed, including answering phones, accepting deliveries, greeting visitors, and assisting with administrative tasks to uphold a professional and welcoming environment.
Requirements:
  • Bachelor's degree in any field from a reputable institution.
  • A minimum of 3 - 5 years of experience providing support to Executive level management.
  • Proficiency in computer operations and advanced knowledge of MS Office applications: Word, Excel, PowerPoint.
  • Ability to work independently and exercise professional discretion with minimal supervision.
  • Excellent interpersonal communication and relationship-building skills.
  • Strong decision-making skills and ability to prioritize tasks effectively.
  • Exceptional time management and comprehension abilities.
  • Highly resourceful, analytical, and creative problem solver.
  • Fluent in oral and written English with excellent phone etiquette.
  • Outstanding organizational skills with meticulous attention to detail.
  • Proven ability to thrive in high-pressure environments and meet tight deadlines.
  • Strong team player with a proactive approach and excellent scheduling and coordination abilities.
  • Willingness to travel occasionally as required.
  • Certification in relevant areas such as project management or executive assistance would be advantageous.
  • Experience working in multicultural environments or with diverse teams.

  • Executive Assistant

    2 days ago


    Mandaluyong City, National Capital Region, Philippines ESCA Engineering Full time

    Executive Assistant RoleThe Executive Assistant is a critical member of the ESCA Engineering team, responsible for providing administrative support to the executive office. This role requires a high level of professionalism, discretion, and organizational skills to manage daily administrative tasks, coordinate meetings and travel arrangements, and maintain...

  • Marketing Assistant

    2 days ago


    Makati City, National Capital Region, Philippines Executive Optical Full time

    Marketing Internship OpportunityAt Executive Optical, we are seeking a highly motivated and detail-oriented Marketing Intern to assist our marketing team with various tasks aimed at promoting our products and services and enhancing our brand presence.Key Responsibilities:Conduct market research to gather insights on consumer behavior, market trends, and...

  • Executive Assistant

    2 days ago


    Mandaluyong City, National Capital Region, Philippines ESCA Engineering Full time

    Job SummaryThe Executive Assistant role at ESCA Engineering is a dynamic and challenging position that requires a highly organized and detail-oriented individual to provide administrative support to the executive office. The successful candidate will be responsible for managing and coordinating various administrative tasks, ensuring seamless operations and...


  • Makati City, National Capital Region, Philippines Executive Optical Full time

    Purchasing Assistant Job DescriptionAt Executive Optical, we are seeking a highly organized and detail-oriented Purchasing Assistant to join our team. As a Purchasing Assistant, you will play a critical role in ensuring the timely and accurate receipt of materials, equipment, and supplies.Key Responsibilities:Receive, examine, and process approved...


  • Makati City, National Capital Region, Philippines Executive Optical Full time

    Purchasing Intern Job DescriptionA Purchasing intern at Executive Optical supports the Purchasing Department by assisting with various tasks related to acquiring goods and services for the organization.Key Responsibilities:Assist in researching and identifying potential suppliers, evaluating their products, services, and pricing to support purchasing...


  • Quezon City, National Capital Region, Philippines Executive Optical Full time

    Accounting Intern Job DescriptionAt Executive Optical, we are seeking a highly motivated and detail-oriented Accounting Intern to support our accounting department with various tasks and responsibilities.Key Responsibilities:Data Entry: Input financial data into accounting software or spreadsheets, ensuring accuracy and timeliness.Assisting with Reports:...


  • Quezon City, National Capital Region, Philippines Executive Optical Full time

    Accounting Intern Job DescriptionAt Executive Optical, we are seeking a highly motivated and detail-oriented Accounting Intern to support our accounting department with various tasks and responsibilities.Key Responsibilities:Data Entry: Accurately input financial data into accounting software or spreadsheets, ensuring all transactions are recorded and...

  • Purchasing Assistant

    19 hours ago


    Makati City, National Capital Region, Philippines Executive Optical Full time

    Purchasing AssistantAt Executive Optical, we are seeking a highly organized and detail-oriented Purchasing Assistant to join our team. As a key member of our procurement team, you will be responsible for receiving, examining, and processing approved departmental requisitions, as well as reviewing requisition orders to ensure accuracy, terminology, and...


  • Quezon City, National Capital Region, Philippines Executive Optical Full time

    Accounting Intern Job DescriptionAt Executive Optical, we are seeking a highly motivated and detail-oriented Accounting Intern to support our accounting department with various tasks and responsibilities.Key Responsibilities:Data Entry: Accurately input financial data into accounting software or spreadsheets, including recording transactions, updating...

  • Executive Assistant

    2 days ago


    Makati City, National Capital Region, Philippines HR Network Inc Full time

    Administrative Support We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative and secretarial support to our Executives. The ideal candidate will have a strong sense of responsibility, excellent organizational and time management skills, and the ability to work independently with minimal...

  • Executive Assistant

    2 days ago


    Quezon City, National Capital Region, Philippines WHR Global Consulting Full time

    Executive Assistant OpportunityWHR Global Consulting, a global talent solution provider, is seeking a highly skilled and experienced Executive Assistant to support its client based in Quezon City.Key Responsibilities:Provide administrative support to senior business executivesManage calendars, schedules, and correspondenceCoordinate travel arrangements and...

  • Treasury Assistant

    2 days ago


    Makati City, National Capital Region, Philippines Executive Optical Full time

    QualificationsWe are seeking a highly skilled and motivated individual to join our team as a Treasury Assistant. To be successful in this role, you will need to have a strong background in business-related courses and excellent written and oral communication skills.Key qualifications include:Graduate of any business-related courseExcellent written and oral...

  • Executive Assistant

    2 days ago


    Quezon City, National Capital Region, Philippines Anytime Cleaners Full time

    Executive Assistant Job DescriptionWe are seeking a highly skilled and organized Executive Assistant to support our executive team at Anytime Cleaners. The ideal candidate will have a strong understanding of the Microsoft Office suite and excellent problem-solving skills.Key Responsibilities:Prepare financial statements, reports, and other documentsManage...

  • Executive Assistant

    2 days ago


    Mandaluyong City, National Capital Region, Philippines SYNETCOM PHILIPPINES INC Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Executive Administration Office professional to join our team at SYNETCOM PHILIPPINES INC.Key Responsibilities:Provide administrative support to the CFO, including answering phone calls, taking messages, and welcoming visitors.Manage the daily schedules and calendars of company executives...

  • Executive Assistant

    2 days ago


    Quezon City, National Capital Region, Philippines WHR Global Consulting Full time

    Executive Assistant OpportunityWHR Global Consulting, a global talent solution provider, is seeking a highly skilled and experienced Executive Assistant to support its client based in Quezon City.Key Responsibilities:Provide administrative support to senior business executivesManage calendars, schedules, and travel arrangementsPrepare and edit business...

  • Executive Assistant

    2 days ago


    Quezon City, National Capital Region, Philippines Anytime Cleaners Full time

    Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to support our executive team. The ideal candidate will have a strong understanding of the Microsoft Office suite and be able to manage multiple tasks simultaneously.Key Responsibilities:Prepare financial statements, reports, and other documentsAnswer phones and route calls...

  • Executive Assistant

    2 days ago


    Quezon City, National Capital Region, Philippines Anytime Cleaners Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to support our executive team at Anytime Cleaners. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work in a fast-paced environment.Key Responsibilities:Manage business-related tasks for the...

  • Executive Assistant

    2 days ago


    Makati City, National Capital Region, Philippines GAIC Manpower Services Inc. Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to join our team at GAIC Manpower Services Inc.Job SummaryThe Executive Assistant will provide administrative support to the Managing Director and oversee the highest standards of efficiency in operations. The ideal candidate will have excellent communication...

  • Executive Assistant

    2 days ago


    Quezon City, National Capital Region, Philippines WHR Global Consulting Full time

    WHR Global Consulting, a global talent solution provider, is seeking a highly skilled and experienced Executive Assistant to support its client based in Quezon City.This is a full-time role that requires a strong background in secretarial or executive assistance work for senior business executives.The ideal candidate will have at least 2 years of relevant...

  • Executive Assistant

    2 days ago


    Quezon City, National Capital Region, Philippines Silverdab Corporation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Secretary to join our team at Silverdab Corporation. The successful candidate will provide administrative support to our Executive Management and Operations & Maintenance Administrator, ensuring the smooth operation of our office.Key ResponsibilitiesGreets and assists visitors to the...