Highly Skilled Executive Assistant Required

1 day ago

Mandaue City, Central Visayas, Philippines beBeeAdministrative Full time ₱53,000 - ₱80,500

As a vital member of our team, we are seeking an experienced Executive Assistant to provide exceptional support to C-level executives.

Duties and Responsibilities
  1. Prepare, proofread, and organize high-quality legal documents such as contracts, NDAs, and memos.
  2. Store, manage, and maintain secure legal files and confidential case documents.
  3. Coordinate with senior legal counsel or firm staff on case progress and requirements.
Executive-Level Assistance
  1. Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
  2. Monitor internal projects, conduct team communications, and organize company or case data.
  3. Handle sensitive and confidential information with utmost discretion.
Client & Case Coordination
  1. Manage legal or executive inboxes: reply to emails, follow up on correspondence, and flag priority messages.
  2. Conduct client communication via phone and email for scheduling, updates, and general inquiries.
  3. Assist in tracking case deadlines, hearing schedules, and deliverables.
Financial & Reporting Tasks
  1. Create and send accurate client invoices, track payments, and record expenses.
  2. Assist in preparing payroll and tracking billable hours.
  3. Gather and synthesize data on trends, industry practices, and legal research for executive reports and presentations.
Travel & Logistics
  1. Prepare detailed itineraries, book flights, hotels, and transportation for business or legal travel.
  2. Ensure all bookings align with client preferences and schedules.
CRM & Systems Management
  1. Update and maintain data in CRMs and case or project management platforms.
  2. Support marketing and business development campaigns by organizing and inputting lead/client data.
Content & Communication Management
  1. Upload documents or media to online platforms, maintain profiles, and manage online reputation.
  2. Create presentations and summarize documents for executive briefings.
Ad Hoc Tasks
  1. Handle a variety of admin, operational, or legal-related support tasks as needed.

The ideal candidate will have a minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives. Background or experience working in a law firm or handling paralegal duties is highly desirable.

A Bachelor's degree or certificate in paralegal studies, business administration, or any related field is required.

Excellent English communication skills, both written and verbal (at least B2 level). Strong phone, email, and instant messaging communication skills.

Outstanding organizational and time management skills. Proficient in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, Gmail, Drive).

Familiarity with CRMs, case management software, or project tools is a plus.

Proactive, detail-oriented, and comfortable working independently.

This is a remote job with US work hours (20-40 hours per week).

Salary package available: PHP 53,000 - PHP 80,500 per month depending on experience level.

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