Highly Motivated Executive Assistant Wanted

2 days ago

Mandaue City, Central Visayas, Philippines beBeeMarketing Full time $1,100 - $1,500
Executive Assistant Opportunity

We are seeking a highly organized and proactive Executive Assistant to support the Founder in managing daily operations, administrative responsibilities and marketing. This role requires a self-starter with excellent problem-solving skills, the ability to make independent decisions, and a keen attention to detail.

Responsibilities
  • Administrative Support: expertly manage the Founder's inbox, optimize calendar management, maintain databases (press lists, vendor lists, etc.), oversee computer and equipment maintenance, manage the office, arrange travel and related correspondence, and create/execute detailed expense reports for business trips
  • Client & Business Development Support: triage inbound inquiries from potential clients, maintain the CRM with accurate daily updates, assist in organizing and participating in business development activities, send welcome packages to new clients
  • Communications & Marketing Support: update website content, manage online entries for awards, reach out to journalists and send press releases, research journalist contacts and outlets, support founders in press or event initiatives, manage content calendar for social media, coordinate in-house projects and research speaking engagements and new business opportunities
  • HR & Finance Support: maintain payroll systems, onboarding/offboarding, draft contracts, manage sick leave protocols, support recruitment processes, coordinate onboarding/offboarding, process accounts payable/receivable, and perform weekly bookkeeping reconciliations
Requirements
  • 4+ years of experience in executive assistance, communications, or marketing
  • Must be able to work on Eastern Standard Time (EST)
  • Proven ability to communicate effectively and build relationships
  • Strong organizational and time-management skills
  • Highly motivated, resourceful, and a go-getter mentality
  • Proficient in Google Workspace (Sheets, Docs, Gmail), Excel, and Microsoft Word
  • Experience with CRM software and sales tools is a plus
  • Comfortable working flexible hours when needed
Benefits Package
  • Two weeks of paid time off
  • Training and development programs
  • Work from home option

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