Environmental Monitoring Team Virtual Assistant

2 days ago

Mandaluyong City, National Capital Region, Philippines beBeeAdministrative Full time A$15,000 - A$20,000
Job Title: Virtual Assistant

We are seeking a proactive and organized professional to support our Environmental Monitoring team in day-to-day administrative tasks.

Key Responsibilities:
  • Utilize Podio.com, a web-based platform that organizes and connects our projects, CRM, and other processes
Reporting and Data Management:
  • Prepare and format reports, presentations, and proposals for the team utilizing GSuite platform, Google Docs, Google Drive
Administrative Support:
  • Add new leads, contacts, or projects
  • Update existing fields
  • Tag and categorize entries
  • Import / export data
Task & Project Management:
  • Assign and track tasks i.e. set deadlines, priorities, and reminders
  • Notify relevant team members of overdue items
  • Generate project reports i.e. weekly summaries or milestone reviews
  • Organize and maintain shared documents and digital filing systems
  • Provide general administrative support to environmental consultants and field teams
Requirements:
  • Proven experience as a virtual assistant or in a relevant administrative role
  • Experience supporting remote teams
  • Strong written and verbal communication skills
  • High level of proficiency with office software (Google Workspace, Microsoft Office, etc.)
  • Basic knowledge of data entry and database management
  • Ability to work independently with minimal supervision
  • Strong organizational and time management skills
  • Comfortable working across multiple teams or departments
Soft Skills:
  • Initiative-taker with a positive attitude
  • Problem-solving mindset and adaptable to change

Reliable, trustworthy, and able to handle sensitive information.
We are looking for someone who can deliver high-quality results while maintaining confidentiality and discretion.

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