Virtual Administrative Coordinator
2 days ago
We are seeking an organised and tech-savvy Virtual Assistant to support our Environmental Monitoring team in day-to-day administrative tasks.
This role requires a proactive individual who can manage multiple tasks remotely while ensuring seamless communication and task execution.
Main Responsibilities:- Manage projects and tasks using Podio.com
- Prepare and format reports, presentations, and proposals for the team utilising GSuite platform, Google Docs, Google Drive
- Add new leads, contacts, or projects; update existing fields; tag and categorise entries; import/export data
- Assign and track tasks; notify relevant team members of overdue items; generate project reports
Further responsibilities include:
- Organise and maintain shared documents and digital filing systems;
- Provide general administrative support to environmental consultants and field teams;
- Proven experience as a virtual assistant or in a relevant administrative role;
- Experience supporting remote teams;
- Strong written and verbal communication skills;
- High level of proficiency with office software (Google Workspace, Microsoft Office, etc.);
- Basic knowledge of data entry and database management;
- Ability to work independently with minimal supervision;
- Strong organisational and time management skills;
- Comfortable working across multiple teams or departments;
- A background in environmental science;
- Experience with GSuite, Google Drive and/or Google Docs;
- A certification in Virtual Assistance or a related field;
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