Senior Administrative Support Professional

2 weeks ago

Imus, Calabarzon, Philippines beBeeAdminSupport Full time ₱60,000

Job Title: Senior Administrative Support Professional

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About the Role:

We are seeking a highly organized and proactive Senior Administrative Support Professional to provide exceptional support to senior leadership across multiple functional areas. This role requires exceptional attention to detail, complex scheduling management, and prioritization of dynamic tasks.

Main Responsibilities:

  • Calendar and Schedule Management: Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritization of meetings
  • Communication Management: Serve as the primary point of contact for internal and external communications on behalf of senior leaders, draft, review, and manage email, Slack, and task-based communications
  • Meeting Coordination: Organize and prepare for meetings, including setting agendas, taking notes, and following up on action items
  • Travel Coordination: Plan and coordinate domestic and international travel arrangements
  • Administrative Support: Handle confidential information with discretion and professionalism
  • Team Collaboration: Collaborate with other administrative professionals to ensure smooth operations across functional areas

Qualifications:

  • Proficiency in Asana is required, along with experience using GCal, Gmail, and Slack
  • Experience working on a Mac operating system is required
  • Minimum of 3 years of experience as an Executive Assistant to C-levels or a similar role supporting multiple leaders in different time zones
  • Bachelor's degree or any certificate course (required)
  • Excellent phone, email, and instant messaging communication skills
  • Excellent English communication skills, both written and verbal (at least B2 level)
  • Solid organizational & time management skills
  • Tech savvy & familiar with current technologies
  • Experience with word-processing software and spreadsheets
  • Knowledge of online calendars and scheduling
  • Proactive attitude & willingness to be trained

Benefits:

  • Health Insurance
  • Performance Incentives
  • Job Security and Stability
  • Paid Training
  • Inclusive Culture
  • Upskilling Opportunities
  • 100% Work-From-Home
  • Exceptionally Supportive Team
  • Opportunities for Career Growth
  • Fun Work Environment
  • Holiday & Overtime Pay

Schedule and Location:

This role is flexible with work schedule based on leader's time zone and is a remote job opportunity.

Only qualified candidates will be invited to take the assessment & scheduled for an interview.

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