Administrative Support Specialist

7 hours ago


Quezon City, National Capital Region, Philippines Asiatraders Corporation Full time

Company Overview

Asiatraders Corporation is a dynamic and fast-paced organization that requires exceptional administrative support to ensure the smooth operation of our top-level executives.

Job Description

The Administrative Support Specialist will provide primary administrative support to our executives, ensuring their day-to-day operations run efficiently. Key responsibilities include:

  • Managing Schedules: Coordinate and maintain executives' calendars, scheduling appointments, meetings, and travel arrangements.
  • Correspondence Handling: Draft, review, and manage emails and other forms of communication, ensuring timely responses and proper documentation.
  • Meeting Coordination: Plan, coordinate, and attend meetings, taking detailed minutes and ensuring follow-up on action items.
  • Document Preparation: Prepare various documents, reports, presentations, and correspondence as needed.
  • Travel Arrangements: Plan and book travel, including flights, accommodations, and itineraries for executives.
  • Record Keeping: Maintain accurate and organized records, files, and databases essential for efficient office operations.
  • Office Management: Oversee office supplies and equipment, ensuring availability and proper functioning at all times.
  • Confidentiality: Handle sensitive and confidential information with utmost discretion and integrity.
  • Project Assistance: Assist with special projects and initiatives as directed by executives.

Required Skills and Qualifications

To be successful in this role, you will require:

  • Education: Bachelor's degree in Office Management or a related field.
  • Experience: Proven experience (3-5 years) in an administrative or secretarial role, preferably supporting high-level executives.
  • Technical Skills: Proficiency in office software (e.g., Microsoft Office Suite) and familiarity with office equipment.
  • Communication Skills: Strong written and verbal communication skills with the ability to interact professionally with diverse groups.
  • Organizational Skills: Exceptional time-management and organizational abilities.
  • Attention to Detail: High level of accuracy in tasks and attention to detail.
  • Problem-Solving: Ability to proactively address issues and find efficient solutions.
  • Discretion: Demonstrated ability to handle confidential and sensitive information.


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