Executive Administrative Support Specialist
1 day ago
We are seeking a highly skilled and experienced Executive Assistant to join our team. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to prioritize tasks effectively in a fast-paced environment.
Key Responsibilities:- Administrative Support
- Prepare financial statements, reports, memos, invoices, letters, and other documents.
- Answer phones and route calls to the correct person or take messages.
- Handle basic bookkeeping tasks.
- Filing and retrieving corporate records, documents, and reports.
- Research and Data Analysis
- Research and conduct data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Meeting Preparation
- Help prepare for meetings.
- Accurately record minutes from meetings.
- Communication and Travel Arrangements
- Greet visitors and decide if they should meet with executives.
- Making travel arrangements for executives.
- Office Duties
- Use various software, including word processing, spreadsheets, databases, and presentation software.
- Read and analyze incoming memos, submissions, and distribute them as needed.
- Ordering supplies and managing a records database.
- Virtual Assistant Experience
- Open, sort, and distribute incoming faxes, emails, and other correspondence.
- Experience
- Proven experience as an executive assistant or other relevant administrative support experience.
- Credentials
- In-depth understanding of the entire MS Office suite.
- Education
- High school diploma.
- Skillset
- Ability to organize a daily workload by priorities.
- Meet deadlines in a fast-paced quickly changing environment.
- Proactive approach to problem-solving with strong decision-making skills.
- Professional-level verbal and written communication skills.
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