Executive Administrative Support Specialist

1 day ago


Quezon City, National Capital Region, Philippines Anytime Cleaners Corp. Full time
About Anytime Cleaners Corp.

We are seeking a highly skilled and experienced Executive Assistant to join our team. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to prioritize tasks effectively in a fast-paced environment.

Key Responsibilities:
  • Administrative Support
    • Prepare financial statements, reports, memos, invoices, letters, and other documents.
    • Answer phones and route calls to the correct person or take messages.
    • Handle basic bookkeeping tasks.
    • Filing and retrieving corporate records, documents, and reports.
  • Research and Data Analysis
    • Research and conduct data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Meeting Preparation
    • Help prepare for meetings.
    • Accurately record minutes from meetings.
  • Communication and Travel Arrangements
    • Greet visitors and decide if they should meet with executives.
    • Making travel arrangements for executives.
  • Office Duties
    • Use various software, including word processing, spreadsheets, databases, and presentation software.
    • Read and analyze incoming memos, submissions, and distribute them as needed.
    • Ordering supplies and managing a records database.
  • Virtual Assistant Experience
    • Open, sort, and distribute incoming faxes, emails, and other correspondence.
Requirements:
  • Experience
    • Proven experience as an executive assistant or other relevant administrative support experience.
  • Credentials
    • In-depth understanding of the entire MS Office suite.
  • Education
    • High school diploma.
  • Skillset
    • Ability to organize a daily workload by priorities.
    • Meet deadlines in a fast-paced quickly changing environment.
    • Proactive approach to problem-solving with strong decision-making skills.
    • Professional-level verbal and written communication skills.


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