Senior Administrative Coordinator

1 day ago

Mandaue City, Central Visayas, Philippines beBeeAdministrative Full time ₱650,000 - ₱850,000
Job Title: Senior Administrative Coordinator

We are seeking a highly organized and proactive Senior Administrative Coordinator to provide end-to-end support across executive needs, project management, and operational coordination.

This role requires someone who thrives in a fast-paced environment, can juggle multiple priorities, and brings both administrative polish and project management discipline.

Key Responsibilities:
  • Manage calendars, appointments, and scheduling with proactive conflict resolution
  • Handle personal errands, research vendors/services, and coordinate lifestyle needs
  • Screen and manage communications (email, Slack, phone), ensuring timely responses
  • Organize complex meetings (virtual/in-person), prepare agendas, gather materials, and capture minutes
  • Anticipate all travel needs, including accommodations, meals, and personal care
  • Build comprehensive itineraries with contingency planning
  • Maintain project plans in ClickUp (or similar PM tools), assign tasks, track deadlines, and ensure deliverables
  • Manage daily agendas, meeting prep, and top-of-day reminders for executives
  • Track backend project progress across multiple clients/accounts
  • Support reporting and data entry into project boards and dashboards
Requirements:
  • 4+ years of experience as a Personal Assistant, Executive Assistant, or Project Management Assistant (agency/startup environment preferred)
  • Proven ability to manage multiple stakeholders, priorities, and deadlines
  • Proficiency with ClickUp (or similar PM tools), Google Workspace, Slack, and Excel/Google Sheets
  • Excellent organizational skills with strong follow-through and attention to detail
  • Strong communication skills (written & verbal) across all organizational levels
About Our Team:

We value collaboration, innovation, and growth. If you're looking for a challenging and rewarding role that combines project management expertise with executive-level support, we'd love to have you on board.

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