Chief Administrative Coordinator

1 day ago


Mandaue City, Central Visayas, Philippines beBeeAdministrative Full time ₱53,000 - ₱80,500
Job Opportunity: Executive Assistant with Paralegal/Law Firm Expertise

As a highly skilled and experienced professional, you will provide exceptional administrative support to our organization while handling complex legal and administrative tasks.

  • Key Responsibilities:
    • Prepare, proofread, and organize legal documents such as contracts, non-disclosure agreements, and memoranda
    • Store, manage, and maintain confidential case files and sensitive information
  • Administrative Support:
    • Manage calendars, schedule meetings, and coordinate appointments across multiple time zones
    • Monitor internal projects, facilitate team communication, and organize business or case-related data
  • Client & Case Coordination:
    • Manage inboxes for executives or clients: respond to emails, follow up on correspondence, and flag priority messages
    • Communicate with clients via phone and email for scheduling, updates, and general inquiries
  • Financial Management:
    • Create and send invoices to clients, track payments, and record expenses
    • Assist in preparing payroll and tracking billable hours
  • Travel & Logistics:
    • Prepare detailed itineraries, book flights, hotels, and transportation for business or legal travel
  • System Administration:
    • Update and maintain data in customer relationship management systems and project management platforms
  • Content Management:
    • Upload documents or media to online platforms, manage profiles, and maintain a positive online presence
  • Special Projects:
    • Handle various administrative, operational, or legal-related support tasks as needed


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