Senior Operations Coordinator

1 day ago

Mandaue City, Central Visayas, Philippines beBeeoperations Full time ₱3,500,000 - ₱5,000,000

Job Title: Senior Operations Coordinator

Description:

The Senior Operations Coordinator plays a pivotal role in ensuring seamless business operations, effective communication, and alignment with company priorities.

Key Responsibilities:

  1. Executive Support
    • Manage executive calendars, schedules, and travel arrangements.
    • Prepare meeting agendas, minutes, and follow-up action items.
    • Serve as the primary point of contact for executives.
    • Lead and host meetings or conferences as required.
  2. Administrative Coordination
    • Organize and maintain electronic and physical files.
    • Draft and proofread correspondence, presentations, and reports.
    • Manage expense reporting and budget tracking.
    • Handle ad hoc tasks to support executives and business operations.
  3. Project Management
    • Oversee special projects and initiatives from start to finish.
    • Track project timelines, milestones, and deliverables.
  4. Communication Management
    • Act as a liaison between executives and internal/external stakeholders.
    • Prioritize and screen incoming communication, responding on behalf of executives when appropriate.
  5. Confidentiality and Discretion
    • Handle sensitive information with utmost confidentiality.
    • Ensure compliance with company policies and legal requirements.

Qualifications:

  • Experience: 5+ years in executive support roles, preferably in a fast-paced environment.
  • Education: Bachelor's degree in Business Administration, Communications, or related fields preferred.
  • Project management experience.
  • Local market knowledge.

Skills:

  • Advanced proficiency in MS Office Suite and collaboration tools.
  • Excellent time management and multitasking abilities.
  • Strong verbal and written communication skills.
  • Problem-solving and critical thinking capabilities.
  • Ability to lead meetings, host conferences, and manage high-level discussions.

Personal Attributes: Discreet, adaptable, proactive, and highly organized.

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