Document Administration Specialist

1 week ago

Ayala Alabang, National Capital Region, Philippines beBeeAdministrative Full time

We are looking for an Administrative Coordinator to support our Document and Data Management team. The ideal candidate will have excellent organizational skills, be able to work independently, and have a strong attention to detail.

Job Description

The Administrative Coordinator will provide technical and administrative support for Project Document & Data Management activities on a project. This position will provide support for any role in PDDM in an efficient manner while maintaining effective communication with the project client, engineering subcontractors, internal taskforce members, and field personnel.

  • Perform technical and administrative duties including electronic receipt, recording, tracking, reporting, and disposition of related documentation in project document management and collaboration system
  • Assist with preparation of Project Document & Data Management (PDDM) project activity plans, expedite supplier documentation, transmit project deliverables, manage internal and external document review process, prepare and dispose of final client deliverables, assist with project close out
  • Ensure timeliness of items needed for client requirements as well as maintaining backup documentation
  • Work with co-workers and other departments to ensure deadlines are met and client goals are achieved
  • Has the authority to release specified documents without a more senior position to quality check
  • Follow and perform the PDDM Quality and Execution Plans
Requirements

To succeed in this role, you will need:

  • A combination of education and directly related experience equal to four (4) years; some locations may have additional or different qualifications in order to comply with local requirements
  • Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
  • Job-related technical knowledge necessary to complete the job
  • Ability to attend to detail and work in a time-conscious and time-effective manner
Preferred Qualifications

We are looking for candidates who have:

  • High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent
  • Four (4) years of project-related experience
  • Intermediate computer experience and knowledge of specialized software programs such as electronic document management systems, relational databases, and project collaboration systems
  • Demonstrated problem resolution and troubleshooting skills
  • Ability to adapt to change, work under pressure, and manage multiple tasks and priorities
  • Good interpersonal communication skills
  • Ability to read and follow written and verbal instructions
What We Offer

We offer a competitive salary, various allowances, time off with pay, alternating Friday off week, health and life insurance, retirement plan, savings and investment plan, employee assistance program, overall wellbeing programs, employee engagement activities, participation to volunteer programs that impact our community, membership to various Employee Resource Groups, comprehensive training program, mentoring culture.

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