HR Administrator

5 days ago

Ayala Alabang, National Capital Region, Philippines Gatestone & Company Americas Inc. Full time ₱900,000 - ₱1,200,000 per year

Gatestone & Co. Americas Inc.

The Role: HR Administrator

The HR Administrator provides essential support in the day-to-day operations of the Human Resources department. This role is primarily responsible for handling administrative tasks, maintaining accurate employee records (201 and 202 files), and ensuring the integrity of the HRIS system. The HR Administrator plays a key role in keeping HR processes organized, compliant, and efficient.

Role and Responsibilities:

  • Handle HR-related documentation such as employment contracts, certifications, memos, and notices.
  • Assist in the preparation of reports and HR correspondences.
  • Provide general support to HR programs, activities, and employee services.
  • Maintain and update employee information in the Human Resource Information System (HRIS).
  • Ensure data accuracy, confidentiality, and timely updates on employee status, benefits, and records.
  • Generate HRIS reports to support HR and management requirements.
  • Maintain organized and updated employee 201 files (personal, employment, and performance records) and 202 files (payroll and compensation records).
  • Ensure compliance with labor laws and company policies on record management.
  • Safeguard the confidentiality and integrity of employee records in line with Data Privacy Act standards.
  • Facilitate clearance procedures and ensure proper documentation during employee separation.
  • Coordinate with concerned departments for the return of company property and final clearance.
  • Update HRIS and records to reflect employee exits.
  • Provide exit-related documentation such as clearance forms, certificates of employment, and final pay coordination.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. Bachelor's degree in Human Resource Management, Business Administration, Psychology, or any related field.
  2. At least 1–3 years of experience in HR administration, record management, or HRIS functions preferred.

  3. Knowledge & Skills

  4. Basic understanding of HR processes and Philippine labor regulations.

  5. Proficiency in MS Office applications; knowledge of HRIS platforms is an advantage.
  6. Strong organizational skills and attention to detail.
  7. Good communication and interpersonal skills.

Other Requirements:

  • Ability to maintain confidentiality and handle sensitive information.
  • Strong sense of accountability and reliability.
  • Can work independently with minimal supervision and collaborate effectively with the HR team.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

What We Offer

  • A chance to shape recruitment strategies from the ground up.
  • Dynamic startup culture with room to grow.
  • Competitive compensation and performance incentives.

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