Highly Organized Administrative Support Professional
20 hours ago
We are seeking a highly organized and proactive professional to provide comprehensive administrative support. The ideal candidate will be responsible for managing tasks related to property spreadsheets, calendars, client lists, lead generation, and research.
Key Responsibilities:- Bi-weekly editing of property spreadsheets for upload to platforms, creating two different versions
- Weekly update of the online calendar via Google
- Monthly review of client lists to ensure new additions are marked as marketing recipients
- Supporting lead generation by searching for new clients using online tools with guidance from the supervisor
- Inputting data including creating Companies and their related Contacts with names, emails, phone numbers, and religious affiliations
- Engaging with clients on social media platforms:
- Following on Facebook, LinkedIn, YouTube
- Connecting with current contacts on LinkedIn
- Conducting research on:
- Events for attending/exhibiting to plan ahead and create a calendar of regular events, campaigns, and religious activities
- Current religious affairs of interest to contribute to engagement strategies and raise the profile of Faithful
- Newsletters, journals, and magazines for contributing blogs and articles or commenting on existing content
- Providing administrative support to senior team members as needed
- Maintaining organized records of documents, spreadsheets, and correspondence
- Proven experience as an Administrative Assistant or Executive Assistant
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace (Docs, Sheets, Calendar)
- Experience with CRM software, preferably HubSpot
- Excellent organizational and time management skills
- Strong attention to detail and accuracy in editing spreadsheets and managing data
- Ability to conduct research and present findings effectively
- Excellent verbal and written communication skills
- Ability to work independently and manage multiple tasks efficiently
- Strong problem-solving skills and proactive attitude
- Familiarity with social media platforms and online research tools
- Experience in lead generation and client relationship management
- Knowledge of the real estate industry and property management
- Experience in creating and managing marketing lists
- Strong interpersonal skills and ability to collaborate with team members and external stakeholders
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