Executive Support Specialist

1 day ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeAdministrative Full time ₱1,000 - ₱1,500
Job Overview

We are seeking an experienced Executive Assistant to provide high-level administrative support to our client. As a key member of the team, you will be responsible for managing the CEO's inbox and task list, ensuring timely follow-ups and clear priorities.

You will also schedule meetings, coordinate calls, and assist with business communication, as well as shift invoicing to QuickBooks and handle sending, tracking, and collecting payments.

In addition, you will prepare and maintain essential client documents like W9s and COIs, help create and document standard operating procedures for smoother operations, and assist in setting up tools and systems to improve workflow efficiency.

Your responsibilities will also include supporting bid tracking and internal organization for future growth opportunities, as well as acting as a proactive and dependable support to the CEO in a fast-paced environment.

Key Responsibilities
  • Manage the CEO's inbox and task list, ensuring timely follow-ups and clear priorities.
  • Schedule meetings, coordinate calls, and assist with business communication.
  • Shift invoicing to QuickBooks and handle sending, tracking, and collecting payments.
  • Prepare and maintain essential client documents like W9s and COIs.
  • Help create and document standard operating procedures for smoother operations.
  • Assist in setting up tools and systems to improve workflow efficiency.
  • Support bid tracking and internal organization for future growth opportunities.
Requirements
  • 5+ years experience in an operational and executive assistant role.
  • Highly detail-oriented and thrives on clarity, structure, and follow-through.
  • Proactive and takes initiative—anticipates needs before being asked.
  • Tech-savvy with tools like QuickBooks, Google Workspace, Slack, and Zoom.
  • Communicates clearly and professionally, both in writing and over the phone.
  • Able to manage shifting priorities and work independently with minimal supervision.
  • Brings experience supporting small U.S.-based businesses, ideally in construction or trades.
  • Bonus if you've worked with entrepreneurs or supported civil/construction projects.
  • A plus if you have a knack for improving workflows and streamlining operations.
About Us

We are a people-centered agency with a passion for leaving every person and business in a better position than we found them.

  • Executive Support Specialist

    1 day ago

    Cagayan de Oro, Northern Mindanao, Philippines beBeeProductivity Full time ₱900,000 - ₱1,200,000

    Job Title: Executive Support SpecialistWe are seeking an exceptionally organized and detail-driven professional to assume the role of Executive Support Specialist. This position will be responsible for efficiently managing schedules, coordinating internal and external meetings, and ensuring optimal use of time and resources.Key Responsibilities:Manage...

  • Executive Support Specialist

    1 day ago

    Cagayan de Oro, Northern Mindanao, Philippines beBeeAdministrative Full time $20,000 - $30,000

    Job DescriptionWe are seeking an Executive Support Specialist to provide high-level administrative support to our senior leadership team. This role requires exceptional organizational, communication, and problem-solving skills.The successful candidate will have a proven track record of providing top-notch support to executives, including managing calendars,...

  • Executive Support Specialist

    12 hours ago

    Cagayan de Oro, Northern Mindanao, Philippines beBeeExecutive Full time $40,000 - $62,000

    Job Title: Executive Support SpecialistOverview:The Executive Support Specialist plays a vital role in providing administrative support to various departments within the organization.This multifaceted role involves managing clerical tasks, coordinating calendars, and assisting with sales, recruiting, or financial processes.Key Responsibilities:Administrative...

  • Executive Support

    1 day ago

    Cagayan de Oro, Northern Mindanao, Philippines beBeeOperations Full time ₱7,200 - ₱7,800

    Executive Support & Operations SpecialistThis role is responsible for serving as the operational cornerstone of our business and client-facing operations. The ideal candidate will ensure the seamless execution of all workflows, coordinate our Human-AI team, and maintain our systems.Key Responsibilities:Operational ManagementManage inbox, calendar,...

  • Executive Support Specialist

    1 day ago

    Cagayan de Oro, Northern Mindanao, Philippines beBeeAdministrative Full time ₱500,000 - ₱800,000

    We are seeking a seasoned professional to provide high-level administrative support to our organization.Job DescriptionThe ideal candidate will have at least 5 years of experience as an Executive Assistant or similar senior support role. They will be responsible for providing executive support including calendar management, travel arrangements, and inbox...

  • Executive Support Specialist

    1 day ago

    Cagayan de Oro, Northern Mindanao, Philippines beBeeAdministrative Full time $72,330 - $108,145

    We are seeking a highly skilled professional to provide top-tier support to our team. This role demands exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced, rapidly evolving environment. The ideal candidate is proactive, resourceful, and adept at navigating both strategic and...

  • Career Opportunities in Executive Support

    1 day ago

    Cagayan de Oro, Northern Mindanao, Philippines beBeeSpecialist Full time ₱480,000 - ₱504,000

    Executive Support SpecialistIn this challenging and rewarding role, you will be responsible for ensuring optimal matches between Executive Assistants (EAs) and clients through comprehensive assessment, training, and interview preparation.Responsibilities:Evaluate EA candidates' skills and competencies to identify strengths and areas for development,...

  • Executive Support Specialist

    1 day ago

    Cagayan de Oro, Northern Mindanao, Philippines beBeeNotion Full time ₱2,800,000 - ₱3,500,000

    Job OverviewWe are seeking a highly skilled and proactive Executive Assistant to support our US client operations in a fast-paced, multi-service agency environment. The ideal candidate will have experience with calendar and project management, client communication, inbox/CRM/file system oversight, and coordination of media shoots and deliverables using...

  • Global Executive Support Specialist

    1 day ago

    Cagayan de Oro, Northern Mindanao, Philippines beBeeLeadership Full time ₱8,000,000 - ₱11,000,000

    Job Title: Executive Services ProfessionalExecutive Leadership Support OpportunityThis role presents a unique chance to elevate executive leadership at a global firm shaping top talent worldwide.Key Responsibilities:Manage complex executive calendars, prioritize meetings, and handle confidential travel logistics.Draft, edit, and prepare high-level...

  • Remote Executive Support Specialist

    1 day ago

    Cagayan de Oro, Northern Mindanao, Philippines beBeeAdministrative Full time $7,200 - $8,200

    Job Summary:We are seeking a highly organized and proactive individual to provide seamless support to our executive team. This role involves managing a wide range of administrative and personal tasks from a remote location.About the RoleProvide comprehensive administrative support to executives, including calendar management, correspondence, and meeting...