Executive Support

1 day ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeOperations Full time ₱7,200 - ₱7,800
Executive Support & Operations Specialist

This role is responsible for serving as the operational cornerstone of our business and client-facing operations. The ideal candidate will ensure the seamless execution of all workflows, coordinate our Human-AI team, and maintain our systems.

Key Responsibilities:
  • Operational Management
    • Manage inbox, calendar, scheduling, and routine requests to optimize productivity.
    • Handle invoicing, expenses, and coordination with financial systems.
    • Plan domestic/international travel and trade missions to drive business growth.
    • Maintain and improve Standard Operating Procedures (SOPs) via an Agile Operations Playbook.
  • Client & Project Coordination
    • Oversee client onboarding, contracts, and project setup to ensure successful partnerships.
    • Prepare intelligence briefings for workshops to inform strategic decisions.
    • Support trade mission logistics, partner engagement, and milestones to drive business outcomes.
    • Coordinate stakeholder networks and handle non-strategic client communication to maintain strong relationships.
    • Review AI outputs for quality and accuracy to ensure high standards.
    • Format and enhance client-facing presentations/reports to communicate complex information effectively.
    • Build prompt libraries, organize databases, and maintain AI context libraries to support AI-driven initiatives.
  • Business Development & Marketing
    • Maintain customer relationship management (CRM) and sales pipeline to drive revenue growth.
  • Knowledge & Process Improvement
    • Maintain operations playbook and suggest improvements to optimize business processes.
    • Manage case studies and intellectual property assets to leverage knowledge and expertise.

The ideal candidate will possess experience in remote Executive Assistant, Project Coordinator, or similar roles, supporting senior executives/founders in fast-paced environments. They will be skilled in operations and client support, project and deliverables, AI and technology proficiency, business development and marketing, and tools such as Google Workspace, Notion, Miro, Superhuman, Zoom, Calendly, Zapier, Dex CRM, Xero, and Canva.

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