Remote Administrative Coordinator

2 days ago

Manila, National Capital Region, Philippines beBeeEnvironmental Full time A$18,000 - A$24,000
Virtual Assistant Opportunity

We are seeking a skilled Virtual Assistant to provide administrative support to our Environmental Monitoring team.

You will be responsible for day-to-day administrative tasks, as well as ad hoc administrative support across other teams.

Key Responsibilities:
  • Utilize project management tools to organize and connect projects, CRM, and processes.
  • Prepare and format reports, presentations, and proposals using Google Workspace.
  • Data Entry and Management:
    • Add new leads, contacts, or projects.
    • Update existing fields.
    • Tag and categorise entries.
    • Import/export data.
  • Task & Project Management:
    • Add new leads, contacts, or projects.
    • Assign and track tasks i.e. set deadlines, priorities, and reminders.
    • Notify relevant team members of overdue items.
    • Generate project reports i.e. weekly summaries or milestone reviews.
    • Organise and maintain shared documents and digital filing systems.
    • Provide general administrative support to environmental consultants and field teams.
    Requirements:
    • Proven experience as a virtual assistant or in a relevant administrative role.
    • Experience supporting remote teams.
    • Strong written and verbal communication skills.
    • High level of proficiency with office software.
    • BASIC KNOWLEDGE OF DATA ENTRY AND DATABASE MANAGEMENT.
    • Ability to work independently with minimal supervision.
    • Strong organisational and time management skills.
    • Comfortable working across multiple teams or departments.

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