Remote Administrator

1 day ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time A$14,400 - A$18,000
Job Description

We are seeking a highly organized and detail-oriented Remote Administrative Assistant to support our team with high-level administrative and secretarial tasks. This is an exciting opportunity for someone who is self-motivated, reliable, and proactive in a flexible remote working environment.

The ideal candidate will have experience supporting professionals in accounting firms, familiarity with handling secretarial tasks, managing client communications, and using relevant tools and platforms.

  • Manage calendars, book appointments, and coordinate meetings across multiple time zones.
  • Liaise with clients and legal professionals for entity set-up, trust deed execution, and related documentation.
  • Handle ASIC-related secretarial work including Form 484, Form 362, company renewals, and changes to corporate records.
  • Monitor and respond to emails on behalf of team members, ensuring timely and professional communication.
  • Maintain and update internal databases and document registers.
  • Prepare, review, and format documents and correspondence with high accuracy.
  • Provide admin support to team members across different departments.
  • Assist with basic e-marketing and social media scheduling or content coordination.
  • Ensure confidentiality, compliance, and accurate record keeping at all times.
Required Skills and Qualifications

To succeed in this role, you will need the following skills and qualifications:

  • Strong attention to detail and organizational skills.
  • A high level of maturity and discretion in handling sensitive information.
  • Prior experience or exposure to e-marketing or social media coordination is desirable.
  • Excellent verbal and written English communication skills.
  • Proven ability to manage calendars and appointments independently.
  • Self-motivated with the ability to work remotely and manage time effectively.
  • Proficiency in Microsoft Office Suite, Google Workspace etc.
Benefits

As a valued member of our team, you can expect the following benefits:

  • A flexible remote working environment with Australian-based hours.
  • Opportunity to work with a supportive and dynamic team while reporting directly to the Principle Partner and Compliance Coordinator.
  • Exposure to Australian corporate, tax, and accounting frameworks.
  • Long-term potential for growth and development in a professional services setting.

This is an exciting opportunity for anyone looking to develop their career in a remote working environment. If you're self-starting and passionate about delivering exceptional service remotely, we'd love to hear from you.

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to:

  • Be available for meetings and collaboration during core business hours.
  • Disclose any existing ongoing roles or client work.
  • Reflect this engagement on their LinkedIn profile (clearly marked as 'Independent Contractor').

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