Executive Administrative Professional

1 day ago

Bacoor, Calabarzon, Philippines beBeeOperational Full time ₱7,200 - ₱7,800
Business Operations Assistant Role Overview

This role involves providing exceptional operational support to the team, ensuring seamless execution of business and client-facing operations.

The key responsibilities include managing workflows, coordinating the Human-AI collaboration, maintaining systems, and upholding a standard of operational excellence.

Responsibilities:
  • Manage inbox, calendar, scheduling, and routine requests effectively.
  • Handle invoicing, expenses, and coordination with accounting software like Xero.
  • Plan domestic/international travel and trade missions (e.g., AgriTechnica) efficiently.
  • Maintain and improve Standard Operating Procedures (SOPs) via the "Agile Operations Playbook."
  • Oversee client onboarding, contracts, and project setup processes.
  • Prepare intelligence briefings for workshops and meetings.
  • Support trade mission logistics, partner engagement, and milestone achievements.
  • Coordinate stakeholder networks and handle non-strategic client communication professionally.
  • Review AI outputs for quality and accuracy to ensure excellence.
  • Format and enhance client-facing presentations/reports to meet high standards.
  • Build prompt libraries, organize databases, and maintain AI context libraries for optimal performance.
Requirements:
  • Experience: 3+ years as a remote Executive Assistant, Project Coordinator, or similar role, supporting senior executives/founders in fast-paced environments.
  • Operations & Client Support: Skilled in inbox/calendar management, travel logistics, invoicing (Xero), client onboarding, workshop preparation, stakeholder coordination, and data room management.
  • Project & Deliverables: Experience coordinating trade missions/events, managing SOPs/playbooks, and handling client communications. Strong ability to review, format, and enhance deliverables (reports, presentations, etc.).
  • AI & Tech Proficiency: Comfortable working with AI tools (Google Gemini/Gemma) for drafting, research, and workflow optimization. Able to build prompt libraries and maintain knowledge databases.
  • Business Development & Marketing: Familiar with CRM (Dex, Notion), pipeline management, and supporting thought leadership/marketing distribution.
  • Tools: Google Workspace, Notion, Miro, Superhuman, Zoom, Calendly, Zapier, Dex CRM, Xero, Canva.
  • Process-driven with strong organisational and time-management skills.
  • Proactive, autonomous, and adaptable to new tools/AI systems.
  • Detail-oriented with strong quality control mindset.
  • Excellent communicator (fluent English) with discretion and integrity.
Benefits

As a Business Operations Assistant, you will have the opportunity to work with cutting-edge technology, collaborate with a dynamic team, and contribute to the success of our organization.

We offer a comprehensive benefits package, including professional development opportunities, flexible work arrangements, and a collaborative work environment.

Others

We are an equal opportunities employer and welcome applications from diverse candidates.

Please note that we do not discriminate based on age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.

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