Remote Healthcare Data Specialist

2 days ago

General Santos, Soccsksargen, Philippines beBeeHealthcare Full time $48,000 - $60,000

Job Overview

The Finance and Medical Records Assistant is a remote role responsible for receiving, validating, fulfilling, and tracking all medical records requests from families/guardians, payers, attorneys/courts, and other authorized agencies.

Key Responsibilities
  • Release of Information (ROI) & Records Fulfillment – Primary
  • Intake & Triage: Receive and log all incoming records requests. Acknowledge receipt using approved email templates.
  • Authorization Validation: Verify identity/authority of requestor; confirm scope, purpose, and expiration of authorization; check minimum necessary alignment.
  • Clinical & Provider Clearance (New): Route the request and proposed record set to the treating clinician and the psychiatric/psych prescribing provider for review and written approval to confirm whether any content must be withheld or redacted.
  • Legal Request Handling: Review subpoenas, court orders, and payer audits; route complex/legal matters to Privacy/Compliance and Lead Accounting Assistant for guidance/approval.
  • Record Preparation: Retrieve designated record sets from the EHR/document repository; apply naming conventions; paginate and assemble PDFs; redact restricted content as directed; use secure encryption for outbound delivery.
  • Fulfillment & Documentation: Send records via approved secure methods. Record date/time, contents, recipient, method, and authorizing document; maintain an auditable chain of custody.
Required Skills and Qualifications
  • 2+ years in medical records, health information management, payer documentation support, or billing/finance operations in a healthcare setting.
  • Proven knowledge of HIPAA privacy/security requirements and the minimum necessary standard; awareness of additional protections applicable to behavioral health.
  • Strong written communication skills: concise, professional, and empathetic.
  • High accuracy with document handling, PDF redaction, and file organization.
  • Proficiency with EHR or document management systems, secure email/encryption, efax, and Microsoft 365/Google Workspace.
Benefits

This is a 100% Remote work opportunity offering flexibility and work-life balance.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industries

Hospitals and Health Care

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