CEO Administrative Support Specialist

6 days ago

Taguig, National Capital Region, Philippines beBeeAdministrative Full time $70,000 - $85,000
Executive Support Role

This is an exciting opportunity to provide top-level administrative support to senior executives. The successful candidate will be responsible for managing daily operations, ensuring seamless interactions and information exchange.

Key Responsibilities:
  • Manage calendars and schedule meetings with senior executives.
  • Organize and prepare for meetings by gathering necessary documents and coordinating logistics.
  • Format information for internal and external communications, including emails, presentations, and reports.
  • Upload data in tender portals and assist in preparing tender responses and requirements.
  • Create and send mailouts and maintain mailing lists.
  • Coordinate webinars and collaborate with marketing suppliers and consultants.
  • Take minutes during meetings.
  • Manage customer data and CRM system, generate proposals, and create leads and opportunities.
Requirements:
  • High level stakeholder engagement and interpersonal skills.
  • Demonstrated experience as an Executive Assistant or Personal Assistant.
  • Intermediate to advanced MS Office knowledge (Word, Excel, PowerPoint, Outlook).
  • High level of discretion and confidentiality.
  • High attention to detail.
  • Excellent written and verbal communication skills.
  • Highly organized with ability to multitask.

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