Accounts Payable Specialist
2 days ago
At CEO Concierge, we specialize in providing exceptional virtual assistants tailored specifically for CEOs and partners. Our dedicated team of highly skilled and experienced assistants helps CEOs and partners maximize productivity, streamline workflow, and focus on strategic decision-making. Built on the principles of efficiency, professionalism, and personalized support, our brand believes every CEOs and partners deserves a reliable virtual assistant who handles administrative tasks, schedules, correspondence, and organizational challenges. By outsourcing these responsibilities to us, CEOs and partners can concentrate on driving growth and innovation. Our top-notch virtual assistants understand the unique needs and pressures faced by CEOs and partners.
Primary Responsibilities:Accounting & Financial Management
- Process and manage accounts payable (AP), ensuring invoices are received, verified, and recorded accurately.
- Monitor invoice approvals, payment schedules, and compliance with company policies.
- Reconcile vendor accounts and resolve discrepancies promptly.
- Support month-end and year-end closing processes by providing accurate AP data and reports.
- Maintain organized digital records of invoices, receipts, and financial documents using Dropbox and Microsoft Office.
- Perform accurate data entry and updates in accounting systems such as Yardi and QuickBooks.
- Assist in preparing financial documents, reports, and other administrative requirements.
- Provide general administrative support, including scheduling, document preparation, and filing.
- Serve as the primary point of contact for vendor inquiries, payment follow-ups, and service coordination.
- Track and manage property-related invoices, expenses, and tenant records.
- Collaborate with property management teams to ensure accuracy in financial reporting and property expense tracking.
- Bachelor's degree in Finance, Accountancy, or a related field.
- Proven experience in Accounting and Accounts Payable.
- Proficiency in accounting software such as QuickBooks (or similar platforms).
- Strong skills in Microsoft Office (Excel, Word, Outlook) and document management tools (e.g., Dropbox).
- Excellent attention to detail, organizational skills, and time management.
- Strong communication and problem-solving abilities, with the capacity to handle vendor negotiations professionally.
- Must be amenable to work at night
- Must be comfortable working with timetrackers
- Must have own working equipment (computer: atleast i5 and 8GB Ram, webcamera, and noise cancelling headset)
- PH Mandated Benefits
- Night Differential
- Paid Leaves
- Holiday Premiums
- Internet Allowance
- Electricity Allowance
- HMO
- 13th month pay
- Annual Performance Appraisal
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