Project Coordinator

7 days ago

Taguig, National Capital Region, Philippines CEO Concierge Service Inc. Full time ₱800,000 - ₱1,200,000 per year

At CEO Concierge, we specialize in providing exceptional virtual assistants tailored specifically for CEOs and partners. Our dedicated team of highly skilled and experienced assistants helps CEOs and partners maximize productivity, streamline workflow, and focus on strategic decision-making. Built on the principles of efficiency, professionalism, and personalized support, our brand believes every CEOs and partners deserves a reliable virtual assistant who handles administrative tasks, schedules, correspondence, and organizational challenges. By outsourcing these responsibilities to us, CEOs and partners can concentrate on driving growth and innovation. Our top-notch virtual assistants understand the unique needs and pressures faced by CEOs and partners.

Key Responsibilities:

  • Manage and coordinate multiple projects, ensuring deadlines are met and all moving pieces are aligned.
  • Communicate effectively with vendors and internal teams to ensure smooth project execution.
  • Confidently use Canva to create engaging presentations as needed.
  • Monitor inventory and manage product orders on the Amazon Seller Platform, ensuring timely placement of orders (training provided, but prior familiarity required).
  • Adapt to a fast-paced, evolving work environment with project-cycle-based tasks.
  • After onboarding, obtain shipment quotes, book containers, and monitor shipments from freight carriers.
  • Manage shipment status, troubleshoot issues, and communicate delays or decision-making options to leadership.

Qualifications:

  • Proven experience in project management, operations, or a similar coordination role.
  • Proficient in Canva for presentation creation.
  • Prior experience navigating the Amazon Seller Platform.
  • Strong organizational and communication skills.
  • Comfortable with Microsoft Suites and Google Workspace.
  • Experience in admin support, executive assistance, data entry, file and calendar management, email management, and operations management.
  • Ability to thrive in a dynamic, fast-changing environment.
  • Bonus: Experience in the CPG industry.
  • Bonus: Mandarin language skills (for communication with suppliers in Taiwan Time).
  • E-commerce management experience is a plus.
  • Must be amenable to work at night
  • Must be comfortable working with timetrackers
  • Must have own working equipment (computer: atleast i5 and 8GB Ram, webcamera, and noise cancelling headset)

Benefits:

  • PH Mandated Benefits
  • Night Differential
  • Paid Leaves
  • Holiday Premiums
  • Internet Allowance
  • Electricity Allowance
  • HMO
  • 13th month pay
  • Annual Performance Appraisal

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