Office Support Specialist

1 week ago

Makati City, National Capital Region, Philippines beBeeAdministrative Full time ₱72,000 - ₱78,000
Job Description

We are seeking a highly skilled and organized Administrative Professional to join our team. The successful candidate will be responsible for providing administrative support to management and field staff, ensuring office operations run smoothly and efficiently.

The ideal candidate will have proven experience in an administrative or bookkeeping role, with proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook). Excellent phone etiquette and communication skills are also essential.

The key responsibilities of this role include:

  • Answering incoming phone calls and directing them appropriately or taking messages
  • Entering work orders into the system and updating job statuses as needed
  • Creating and processing invoices accurately and on time
  • Assisting with accounts payable and receivable entries
  • Researching permit and license requirements for new projects, job sites, or services
  • Maintaining and organizing digital and paper records for jobs, invoices, and documentation
  • Assisting with scheduling, email correspondence, and other office tasks as needed
Required Skills and Qualifications

To be successful in this role, you will need to possess:

  • Proven experience in an administrative or bookkeeping role
  • Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook)
  • Excellent phone etiquette and communication skills
  • Strong organizational and multitasking abilities
  • Ability to work independently and handle confidential information
  • Familiarity with permit/license research or willingness to learn
  • High attention to detail and accuracy in data entry and invoicing
Benefits

This is a remote position with flexible working hours, allowing you to work from home and maintain a healthy work-life balance. You will also receive weekly pay and enjoy the benefits of working in a dynamic and supportive environment.

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