Business Operations Specialist

7 days ago

Dasmariñas, Calabarzon, Philippines beBeeOperational Full time $1,000 - $1,200

We are seeking a highly organized and proactive operational professional to streamline our backend operations, manage invoicing and time tracking, and bring essential structure to our fast-moving business. The successful candidate will take full ownership of financial operations, document administration, and contract management.

Key Responsibilities
  • Administrative Support
    • Manage documents, trackers, and operational workflows
    • Oversee and audit Hubstaff time tracking for all contractors and external staff
    • Prepare and send client contracts using established templates
    • Track key deadlines and ensure critical actions are followed up on
  • Financial Operations
    • Own and manage the invoicing process — ensure all hours are invoiced correctly and on time
    • Assist in processing salary and contractor payments while keeping records organized and up to date
    • Support with finance-related admin: receipts, documentation, reconciliations, etc
    • Proactively spot and resolve payment delays, discrepancies, or red flags
  • Research & Coordination
    • Research relevant awards, events, partnerships, and apply to them as needed
    • Support with ad hoc projects, market research, and executive reporting
    • Help manage calendars, reminders, and weekly execution checklists
Requirements
  • Education: Bachelor's degree or higher in Finance, Accounting, Business, or a related field
  • Experience: Proven experience in administrative, financial operations, or operational support roles
  • Organizational Skills: Strong analytical and organizational skills – you're the one who sees the problem before anyone else notices it
  • Invoicing Expertise: Experience handling complex invoicing operations
  • Independent & Resourceful: Takes initiative and figures things out without waiting for full instructions
  • Thrives in Chaos: Stays focused and efficient even when priorities shift quickly
  • Detail-Obsessed: Never misses a follow-up, deadline, or formatting error
  • Communication: Professional communication skills, both written and verbal
Desirable Qualifications
  • Background in staffing, outsourcing, or recruitment operations
  • Confident enough to hold founders and stakeholders accountable when needed
  • Experience working in international, fast-paced startup environments
  • Experience calculating financial metrics like burn rate, runway, churn, LTV/CAC, etc
  • Familiarity with tools like Notion, Google Workspace, Hubstaff, ClickUp, Xero/QuickBooks
Why This Role?
  • Part-time or Full-time
  • Remote position
  • Salary: $1000+ (Flexible depending on experience)

  • Finance Business Operations Specialist

    7 days ago

    Dasmariñas, Calabarzon, Philippines beBeeFinance Full time ₱600,000 - ₱800,000

    Job Title:We are seeking a Finance Business Operations Specialist

  • Business Operations Coordinator

    7 days ago

    Dasmariñas, Calabarzon, Philippines beBeeOperational Full time $55,000 - $68,000

    Job DescriptionWe are seeking a skilled Operations Support Specialist to join our team. The successful candidate will play a crucial role in supporting the day-to-day operations and management activities of our organization.The Operations Support Specialist will work closely with senior executives to streamline processes, manage schedules, and coordinate...

  • Operational Excellence Specialist

    7 days ago

    Dasmariñas, Calabarzon, Philippines beBeeExcellence Full time $11,520 - $19,200

    Job Title: Operational Excellence SpecialistAbout the Role:Key Responsibilities:We are seeking an experienced Operational Excellence Specialist to join our team. The successful candidate will be responsible for delivering a professional and high-quality service experience to customers over the phone.The Operational Excellence Specialist will verify,...

  • Specialist for Business Operations

    7 days ago

    Dasmariñas, Calabarzon, Philippines beBeeClientFaced Full time ₱720,000 - ₱1,200,000

    Implementation Specialist RoleThis is a client-facing opportunity to guide brokerages through setup and onboarding, ensuring their commission splits, recruiting integrations, and back-office processes are configured and running smoothly.The role requires strong communication skills, technical aptitude, and a background in accounting, QuickBooks, or real...

  • Operational Specialist

    7 days ago

    Dasmariñas, Calabarzon, Philippines beBeeOperational Full time ₱7,200 - ₱7,800

    Operational SpecialistWe are seeking a highly skilled and experienced operational specialist to join our team. In this role, you will be responsible for ensuring the seamless execution of all business and client-facing operations.Main Responsibilities:Manage workflows, coordinate teams, and maintain systems to optimize operational efficiency.Coordinate trade...

  • Financial Operations Specialist

    7 days ago

    Dasmariñas, Calabarzon, Philippines beBeeFinancial Full time ₱300,000 - ₱420,000

    Job Title: Financial Operations SpecialistWe are seeking a detail-oriented and organized individual to manage the financial and operational backbone of our Web3 business.Responsibilities:

  • Business Operations Specialist

    7 days ago

    Dasmariñas, Calabarzon, Philippines beBeeOperations Full time ₱900,000 - ₱1,500,000

    Job SummaryWe are seeking a skilled Operations Coordinator to provide administrative support and ensure the smooth day-to-day operations of our organization.This role is ideal for a detail-oriented individual with excellent organizational and communication skills who can thrive in a fast-paced environment.Main ResponsibilitiesAdministrative Support: Provide...

  • Business Operations Manager

    7 days ago

    Dasmariñas, Calabarzon, Philippines beBeeOperational Full time $72,000 - $92,000

    Job Overview:Financial Operations SpecialistThis role plays a critical part in ensuring the smooth operation of our global payroll team.Key Responsibilities:Budget monitoring and analysis to identify variances and discrepancies.Vendor management, including purchase orders and invoice processing.Support for financial research and problem-solving,...

  • Business Operations Specialist

    6 days ago

    Dasmariñas, Calabarzon, Philippines beBeeAdministration Full time ₱280,000 - ₱380,000

    We are seeking a dedicated Sales and Administration professional to join our dynamic team. In this role, you will play a vital part in the smooth daily operations of our growing business.Key ResponsibilitiesCreate and send accurate customer quotes by interpreting the price list and utilizing CRM templates.Maintain precise records of quotes and customer...

  • Financial Operations Specialist

    7 days ago

    Dasmariñas, Calabarzon, Philippines beBeeAccountant Full time $40,000 - $55,000

    Financial Operations SpecialistThe Financial Operations Specialist role involves handling financial tasks for a portfolio of small business clients in the US.This position entails performing routine accounting procedures such as bank, credit card, and payroll account reconciliations, accounts receivable (A/R), accounts payable (A/P), and other...