Administrative Support Specialist

2 days ago


Las Piñas, National Capital Region, Philippines DrKumo Full time
Job Overview

The Virtual Administrative Assistant will provide administrative support to ensure the efficient operation of our office. This includes answering phone calls, scheduling meetings, and supporting visitors.

Key Responsibilities

• Provide administrative support to ensure efficient operation of office
• Answer phone calls, schedule meetings, and support visitors
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Complete operational requirements by scheduling and assigning administrative projects and expediting work results
• May make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations

Requirements

• Exhibits polite and professional communication via phone, e-mail, and mail
• Supports team by performing tasks related to organization and strong communication
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques
• Provides information by answering questions and requests
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies

Skills and Qualifications

• Available to work during PDT Daytime Hours (8AM PDT-5PM PDT)
• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Managing Processes
• Organization
• Analyzing Information
• Professionalism
• Problem Solving
• Supply Management
• Inventory Control
• Verbal Communication
• Proven experience as a Virtual Assistant or relevant role
• Familiarity with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g. MS Office)
• Knowledge of online calendars and scheduling (e.g. Outlook Calendar)
• Excellent phone, email, and instant messaging communication skills
• Excellent time management skills
• Solid organizational skills
• High school diploma; additional qualifications as an Administrator or Executive Assistant are a plus



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