Administrative Property Coordinator

24 hours ago

Davao City, Davao, Philippines beBeeProperty Full time ₱7,000 - ₱8,000
Job Title

We are looking for a detail-oriented, tech-savvy professional with strong background in property management to join our team as an Assistant Property Manager.

This is an exciting opportunity for someone who is proactive and organized with excellent communication skills. The role involves providing administrative support to the property management team and contributing to the smooth operation of our rental portfolio.

The ideal candidate will have a minimum 9 months of experience in Australian or New Zealand property management and proficiency in Cirrus8 property management software. Experience in Rex software is a bonus but not required.

The successful applicant will be highly organized and able to multitask effectively in a fast-paced environment. Strong working knowledge of Microsoft Office (Teams, Excel, Word) and Google Workspace is essential. Familiarity with Trello, Monday.com, or similar task/project management tools is also a plus.

Key Responsibilities:
  • Handle email and phone inquiries from tenants and landlords in a timely, professional, and friendly manner.
  • Coordinate virtual property tours, schedule inspections, and facilitate a smooth onboarding process for new tenants.
  • Schedule repairs and maintenance with vendors, follow up on job status, and update relevant stakeholders.
  • Prepare, issue, and manage lease agreements, renewals, and other property-related documentation.
  • Upload and update property listings across various online portals, ensuring accuracy and visibility.
  • Coordinate property access and scheduling for showings, routine inspections, and condition reports.
  • Handle data entry, digital filing, and other general administrative tasks.
  • Record and track rental payments, bond deposits, and tenant ledger updates.
  • Maintain organized property files, lease agreements, and maintenance records.
Requirements:
  • Minimum 9 months of experience in Australian or New Zealand property management.
  • Experience using Cirrus8 property management software is a must.
  • Experience in Rex software is a bonus but not required.
  • Proficient in at least one of the following platforms: Property Me, Property Tree, AILO, Inspection Express, Kolmeo.
  • Strong working knowledge of Microsoft Office (Teams, Excel, Word) and Google Workspace.
  • Familiarity with Trello, Monday.com, or similar task/project management tools.
Benefits:
  • Reliable internet connection and fully functional home office equipment.
  • Opportunity to work remotely.
  • Support from HR, Tax, and other specialties.
  • Paid Training.
  • Bonus structure - refer a friend to get rewarded.
What We Offer:
  • Dedicated support person.
  • 10 Paid Annual Leaves; 9 Paid Australian Holidays.
  • Company Outing (for tenured employees).

This is a fantastic opportunity for someone who is passionate about property management and wants to take their career to the next level.

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