Scheduling and Administrative Coordinator

1 day ago

Davao City, Davao, Philippines beBeeAdministrative Full time ₱28,363 - ₱104,703

Job Title: Scheduling and Administrative Coordinator

The Scheduling and Administrative Coordinator plays a crucial role in supporting our daily business operations by handling various administrative tasks with precision, timeliness, and professionalism. This position involves managing calendars, coordinating meetings, organizing virtual appointments across departments, and ensuring seamless communication.

Key Responsibilities:

  • Data Entry and File Management: Perform general administrative support such as data entry, file management, and appointment scheduling to maintain accurate digital records and organize files within cloud storage systems.
  • Communication and Coordination: Manage calendars, coordinate meetings, and organize virtual appointments across departments to ensure efficient communication and collaboration.
  • Document Preparation and Review: Draft, proofread, and prepare reports, notices, letters, and other internal documents to meet deadlines and maintain high standards of quality.
  • Client Inquiries and Support: Respond to internal emails and handle client inquiries or forward them to appropriate parties to provide timely and effective support.
  • Project Tracking and Follow-up: Support Operations and Property Management teams in task follow-ups and project tracking to ensure successful project completion.

Requirements:

  • High School Diploma or Equivalent Required: A high school diploma or equivalent is required for this position.
  • Administrative Experience Preferred: Minimum 1–2 years of administrative or virtual assistant experience is preferred.
  • Real Estate or Customer Service Background: Prior experience in real estate, property management, or customer service is a plus.

Benefits:

  • Fully Remote Position: This is a fully remote position with a collaborative, fast-paced virtual work environment.
  • Regular Communication: Regular communication via Slack, Zoom, and project management tools ensures seamless team collaboration.

Work Conditions:

  • Prolonged Sitting and Computer Work: Prolonged periods of sitting and working on a computer are expected in this role.

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