Administrative Support Specialist

1 day ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱250,000 - ₱450,000

About us

  • We are looking for a highly skilled Administrative Support Specialist to join our team.

Job Summary:

The successful candidate will provide administrative support to the Legal Department and enhance office efficiency.

Key Responsibilities:

· Provide exceptional administrative support to lawyers and ensure smooth day-to-day operations.

· Manage licensing applications, renewals, and other assigned tasks in a timely and efficient manner.

· Handle communication with internal clients and vendors of the department effectively.

· Prepare and file legal documents, correspondence, and reports as required.

· Maintain accurate contact lists, databases, and files.

· Calendar tasks, projects, filings, and monitor deadlines to ensure timely completion.

· Process vendors' invoices and bills efficiently, scanning documents, emails, and telephone calls while maintaining confidentiality and organization.

· Book appointments, handle filing systems, and open or close files promptly.

· Proofread work output to avoid grammatical and spelling errors.

· Compile reports, make copies of relevant records, maintain files, and save electronic documents in the department's shared folder.

· Ensure adherence to established attendance schedules and company policies.

Required Skills and Qualifications:

  • Degree in Business Administration or related field

  • Minimum 2 years of relevant work experience

  • Proficiency in MS Office, Nitro, Excel, and PowerPoint

  • Negotiation, customer service, and feedback skills

  • Excellent administrative and organizational abilities

  • Ability to multitask and work under pressure with minimal supervision

  • Flexibility and urgency to handle pressure in a cross-cultural environment

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