Administrative Support Specialist

9 hours ago

Manila, National Capital Region, Philippines beBeePayroll Full time ₱800,000 - ₱1,200,000

This role involves providing administrative support to a team responsible for temp contractor payroll. The focus is on delivering timely and accurate services across Asia, covering countries such as Singapore, Hong Kong, and Japan.

Key Responsibilities
  • Sending reminders to contractors regarding timesheet submission.
  • Following up on outstanding timesheets in a timely manner.
  • Receiving and processing timesheets from various sources, including outlook and client portals.
  • Verifying expenses with corresponding receipts.
  • Downloading invoices from client portals.
  • Managing new starter creation and record-keeping within the system.
  • Logging leaves accurately within the system.
  • Exporting billing consolidation reports from the system.
  • Generating and saving invoices using the system.
  • Combining relevant timesheets and expenses into single invoices.
  • Emailing standard invoices to clients.
  • Retrieving standard reports from the system.
  • Supporting audits by gathering required documents and records.
  • Providing ad-hoc assistance to the temp payroll team as needed.
Qualifications and Skills
  • A minimum of two years of experience in payroll, preferably within a shared service environment.
  • Bachelor's degree with a strong foundation in mathematics.
  • Experience working with HR/payroll software (e.g., Ramco) is advantageous.
  • Possess excellent time management and prioritization skills.
  • Demonstrate a keen attention to detail and ability to work methodically.
  • Show responsiveness and aptitude for quickly absorbing and processing information.
  • Possess good written and verbal communication skills in English.
  • Display a collaborative approach, with a people-oriented mindset.
  • Show capability to work autonomously, applying logical reasoning to tasks.
  • Capable of meeting deadlines and working under pressure.
Benefits Package

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