Virtual Office Administrator

1 day ago

Cavite City, Calabarzon, Philippines beBeeAdministrative Full time ₱32,640 - ₱36,240

We are seeking a dedicated and organized Virtual Assistant to service our network of businesses worldwide. As a key member of our team, you will be responsible for providing administrative support and ensuring the smooth operation of our business.

Required Skills and Qualifications
  • Minimum of 6 months to 1 year experience as a Virtual Assistant.
  • Minimum age of 18 and completion of Senior High School.
  • Exceptional phone, email, and instant messaging communication abilities.
  • Strong organizational and time management proficiencies.
  • Technologically adept, with familiarity in contemporary tools such as desktop sharing, cloud services, and VoIP.
  • Proficient in word-processing software and spreadsheets, such as MS Office.
  • Familiarity with online calendars and scheduling platforms, such as Google Calendar.
  • Demonstrates a proactive attitude and eagerness for training opportunities.
  • Able to work the night-shift.
Benefits
  • Comprehensive Health Insurance Coverage (HMO)
  • Performance-Based Incentive Programs
  • Embracing and Inclusive Workplace Culture
  • Continuous Upskilling and Development Opportunities
  • Full Work-From-Home Arrangement
  • Dedicated and Supportive Team Environment
  • Pathways for Professional Advancement
  • Engaging and Enjoyable Work Atmosphere
Key Responsibilities
  • Organize and manage documents and files efficiently.
  • Handle data entry tasks, including compiling lead lists, transcribing meeting minutes, audio recordings, managing payroll information, and organizing research notes.
  • Conduct product research, procure goods, and obtain samples securely.
  • Maintain, update, and gather information for marketing and sales campaigns using a CRM system.
  • Generate and dispatch statements or invoices, monitor payments, and track company expenses.
  • Gather data on trends, industry best practices, and other publicly available information to prepare reports for comparative analysis.
  • Oversee project progress, facilitate internal communication, and organize company data.
  • Coordinate team schedules, preempt scheduling conflicts, and ensure clients are punctual and well-prepared for meetings.
  • Arrange travel itineraries, book accommodations, rental vehicles, etc.
  • Handle incoming calls, schedule appointments, and conduct informational inquiries.
  • Manage email correspondence, follow up on communications, organize inbox according to client preferences, and alert clients regarding important emails.
  • Undertake miscellaneous tasks as required.

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