Executive Virtual Assistant

15 hours ago

Cavite City, Calabarzon, Philippines beBeeAdministrative Full time ₱54,000 - ₱78,000

Are you a highly organized and detail-oriented individual looking for a challenging role that utilizes your exceptional administrative skills?

This position requires a proactive team player who can efficiently manage daily schedules, communications, and administrative tasks with discretion. As the primary support to executives, you will be responsible for managing calendars, scheduling meetings, and taking minutes during discussions.

The ideal candidate should have excellent organizational skills, proficiency in utilizing various software applications, including Microsoft Word, PowerPoint, Excel, Google Docs, Slides, and Sheets. Additionally, familiarity with work gadgets and applications, such as Gmail, Outlook, Microsoft Teams, and project/task management and calendar tools is essential.

This is an exciting opportunity to grow your career in executive virtual assistance, providing high-level administrative, organizational, and communicative support to executives and management.

To succeed in this role, you should possess strong problem-solving skills, be able to handle sensitive information with discretion, and maintain confidentiality. You should also be fluent in English, both written and spoken, and have good time-management skills and ability to meet deadlines.

Key Responsibilities:
  • Act as the primary point of contact among executives, employees, clients, and external partners, ensuring accurate and efficient information flow.
  • Manage executives' calendars, schedule and set up meetings, and take minutes during discussions.
  • Oversee the performance of other clerical staff, manage office supply inventory, and make travel and accommodation arrangements.
  • Track daily expenses and prepare weekly, monthly, or quarterly reports (bookkeeping).
  • Format information for internal and external communication, screen and direct phone calls, and distribute correspondence.
  • Conduct research and create detailed outputs.
  • Organize and maintain the office filing system.

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