Administrative Coordinator
23 hours ago
We are seeking a highly skilled professional to manage the day-to-day operations of our painting and construction divisions. This individual will be responsible for ensuring seamless communication, streamlining systems, and handling scheduling, invoicing, and compliance. They will work closely with leadership to drive efficiency and growth.
Key Responsibilities- Manage and triage multiple email inboxes
- Handle client communications and inquiries within 24-hour response timeframes
- Generate quotes and invoices using job management software
- Schedule jobs and coordinate resources to optimize crew efficiency
- Manage accounts receivable processes and reduce aging by 30%
- Upload and match supplier invoices to correct jobs
- Coordinate with project managers on project administration and resource allocation
- Organize and maintain all job documentation and compliance records
- Support transition from paper-based safety documentation to digital systems
- Create and maintain Standard Operating Procedures (SOPs)
- Maximize utilization of job management features and ensure best practices
- Assist with business development activities and support company expansion into new markets
- Strong experience in construction or trades industry operations
- Proficiency with job management software
- Excellent written and verbal communication skills
- Experience with invoicing, accounts receivable, and basic financial administration
- Strong organizational skills and attention to detail
- Understanding of Australian construction industry practices and compliance requirements
- Comfortable with technology adoption and process documentation
- Experience with email management and multi-channel communication coordination
- Work from home arrangement available
- Permanent full-time role
- Immediate hiring opportunity
- HMO coverage available
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