Administrative Coordinator

2 days ago

Cavite City, Calabarzon, Philippines beBeeScheduler Full time ₱800,000 - ₱1,000,000

We are seeking a highly organized and reliable Scheduler to join our team. The Scheduler will play a vital role in coordinating appointments, managing calendars, and ensuring smooth scheduling operations across multiple teams and stakeholders—particularly in a healthcare or legal environment.

Key Responsibilities

  • Coordinate and maintain calendars for multiple team members or departments.
  • Schedule client meetings, internal check-ins, consultations, and follow-ups.
  • Confirm, reschedule, or cancel appointments as needed with professionalism and accuracy.
  • Manage scheduling software and ensure calendar updates are prompt and error-free.
  • Collaborate with operations, HR, and leadership teams to accommodate dynamic priorities.
  • Communicate with clients and internal staff via phone, email, and instant messaging platforms.
  • Anticipate scheduling conflicts and offer practical solutions in real time.
  • Ensure appointment reminders and confirmations are sent out in a timely manner.

Qualifications

  • Proven experience in administrative, operations, or scheduling roles supporting U.S.-based teams.
  • Excellent English communication skills—both verbal and written.
  • Strong organizational skills with an ability to manage multiple calendars and priorities.
  • High level of attention to detail and ability to work independently.
  • Proficiency in scheduling and communication tools (e.g., Google Calendar, Microsoft Outlook, Zoom, Slack, Calendly).
  • Time zone flexibility and ability to work in U.S. business hours.
  • Professionalism, discretion, and a client-focused mindset.
  • Experience in healthcare, law, or service-based industries.
  • Familiarity with CRM or EMR systems.
  • Previous remote work experience with international teams.
  • Ability to adapt quickly to new systems and workflows.

Working Hours: Monday to Friday, 7:00 AM - 5:00 PM CT or 7:30 AM - 5:30 PM CT.

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