Administrative Coordinator for Technical Systems

1 day ago

Cavite City, Calabarzon, Philippines beBeeRefrigeration Full time ₱7,200 - ₱7,800

Administrative Assistants play a vital role in ensuring the smooth operation of refrigeration systems. This is an exciting opportunity for individuals who enjoy working with technical teams and are passionate about maintaining optimal system performance.

This Administrative Assistant will be responsible for managing administrative tasks, monitoring system performance, and ensuring proper documentation and compliance. The successful candidate will possess excellent communication and problem-solving skills, as well as proficiency in Microsoft Office Suite and other administrative tools.

The ideal candidate will have experience in an administrative or support role, preferably in a technical or facilities management environment. Familiarity with refrigeration systems or facility operations is an advantage. Knowledge of refrigeration monitoring software or related technologies is also desirable.

Key Responsibilities:
  • Monitoring and Reporting:
    • Monitor refrigeration systems for performance issues and notify the appropriate personnel for troubleshooting
    • Generate reports on system performance, maintenance schedules, and incidents
  • Administrative Support:
    • Maintain records of maintenance, repairs, and inspections
    • Coordinate schedules for routine maintenance and emergency repairs with technicians and vendors
  • Communication and Coordination:
    • Act as the point of contact between refrigeration technicians, facility managers, and external vendors
    • Communicate system alerts or malfunctions promptly to relevant teams
  • Documentation and Compliance:
    • Ensure all refrigeration logs, compliance records, and safety certifications are updated and filed appropriately
    • Assist with audits and regulatory compliance documentation
  • Inventory and Supplies Management:
    • Track and manage inventory related to refrigeration, such as spare parts and refrigerant supplies
    • Order necessary materials and maintain an organized supply system
  • General Administrative Tasks:
    • Answer calls, handle correspondence, and manage data entry for refrigeration-related operations
    • Support budgeting and cost-tracking for refrigeration maintenance and repairs
Requirements:
  • Experience in an administrative or support role, preferably in a technical or facilities management environment
  • Familiarity with refrigeration systems or facility operations is an advantage
  • Tech Savvy
  • Familiar in Web based programs
  • Proficiency in Microsoft Office Suite and other administrative tools
  • Excellent communication and problem-solving skills
  • Knowledge of refrigeration monitoring software or related technologies
Benefits:
  • Purely work-from-home
  • Night Shift (EST)
  • Weekly pay
Others:

This role is perfect for individuals who value flexibility and are looking for a challenging and rewarding opportunity.

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