Administrative Coordinator

1 day ago

Cavite City, Calabarzon, Philippines beBeeAccountant Full time ₱7,200 - ₱7,800

Are you looking for a dynamic and detail-oriented role that involves managing front-office communications, bookkeeping tasks, and project coordination duties?

Job Description

We are seeking a highly organized Secretary/Bookkeeper to handle phone calls, enter work orders and invoices, assist with permit and licensing research, and provide general administrative support. The ideal candidate will have strong multitasking skills and familiarity with bookkeeping software (QuickBooks).

  • Answer incoming phone calls and direct them appropriately or take messages
  • Enter work orders into the system and update job statuses as needed
  • Create and process invoices accurately and on time
  • Assist with accounts payable and receivable entries
  • Research permit and license requirements for new projects, job sites, or services
  • Maintain and organize digital and paper records for jobs, invoices, and documentation
  • Assist with scheduling, email correspondence, and other office tasks as needed
  • Provide administrative support to management and field staff
Required Skills and Qualifications
  • Proven experience in an administrative or bookkeeping role
  • Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook)
  • Excellent phone etiquette and communication skills
  • Strong organizational and multitasking abilities
  • Ability to work independently and handle confidential information
  • Familiarity with permit/license research or willingness to learn
Benefits
  • Purely work-from-home
  • Night Shift (EST)
  • Weekly pay

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