High-Level Administrative Coordinator
4 hours ago
About the Role
We are seeking a highly organized and detail-oriented Executive Support Specialist to join our remote team. The ideal candidate will perform high-level administrative tasks, manage calendars, make travel arrangements, and prepare expense reports.
The successful candidate should be well-established, have great time management skills, and be able to act without guidance. They will contribute to the efficiency of our business by providing personalized and timely support to executive members.
To excel in this role, you must be able to multitask, handle confidential information with discretion, and possess excellent communication skills.
Key Responsibilities
- Managing complex schedules and coordinating individual and group travel
- Providing comprehensive administrative support, including data entry, project completion, event planning, filing, mail handling, and correspondence
- Handling confidential and sensitive information
- Organizing meetings and summits from start to finish
- Phone call screening, document preparation, bill payment, record keeping, and various errands as needed
Requirements
- Proven experience as an Executive Assistant or Personal Assistant
- Excellent command of English
- Knowledge of office management systems and procedures
- Proficiency in MS Office (MS Excel and MS PowerPoint)
- Excellent time management skills, attention to detail, and problem-solving skills
- Strong organizational skills and ability to multitask
- Wired, high-speed internet connection (Download speed of 20Mbps+)
What We Offer
- HMO Coverage plus a dependent
- Dental Coverage
- In-house dental assistance worth ₱5,000
- Free meal during training
- Career growth and learning opportunities
- Allowances for rice, clothing, laundry, and meals
- Performance and loyalty bonuses
- Frequent disinfection and fogging of the workplace
- Employee shuttle services
- Company retreats and off-site events
- Recognition gifts and treats
This is a remote position, and applicants must be authorized to work in the country where the job is based. Level II background and/or security investigation with a fingerprint may be required; offers contingent on results. Must be willing to submit to drug screening; offers contingent on results.
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