Executive Assistant

4 days ago

Pulong Santa Cruz, Calabarzon, Philippines beBeeAdministration Full time ₱450,000 - ₱850,000
Virtual Support Associate

We are seeking a highly skilled Virtual Support Associate to join our dynamic team.

This is a comprehensive role where you will deliver remote support to senior executives in Australia and New Zealand, including calendar and meeting management; email management; travel logistics; event management; expense reimbursements; client relationship management; documentation preparation, and other administrative tasks as needed.

This opportunity allows you to work in a fast-paced environment with a supportive and dynamic virtual and local executive assistant team.

Key Responsibilities
  • Calendar/Meeting Management – Manage and coordinate diaries and schedules with internal and external stakeholders on behalf of the executive.
  • Email Management – Screen, respond to, and/or action emails as necessary.
  • Travel Management – Arrange flight and hotel accommodations, and other logistical requirements.
  • Expense Management – Track and submit expenses for reimbursement or payment requisition and adhere to monthly deadlines.
  • Events Management – Assist in setting up logistics (venue, catering, equipment) and coordination of invites and RSVPs.
  • Timesheet Management – Track, enter, and submit the worked hours of the executive with weekly deadlines.
  • Telephone Management – Relay accurate and detailed messages and transfer calls as required.
  • Client Relationship Management – Build relationships with clients and their EAs, update and maintain client lists, and report on clients and/or markets.
Requirements
  • Proficient time management with ability to prioritize workload.
  • Confident in interacting with clients and executives.
  • Excellent attention to detail.
  • Proactive and solutions-focused.
  • Team player, supportive of colleagues.
  • Quality-driven with high standards.
  • Maintains strict discretion and confidentiality.
To Qualify for the Role
  • Bachelor's/College Degree (any field).
  • Minimum of 2 years' experience in Executive Assistance/Secretary/Admin support (preferred but not required).
  • Customer service experience working with multiple stakeholders.
  • Proficient in MS Office (Outlook, Excel, Word, PowerPoint).
  • Strong English communication skills, both written and spoken.
  • Ability to handle multiple executives, priorities, and deadlines.
  • Open to work in an early morning shift.
What We Offer

Our Total Rewards package supports a culture built on high-performance teaming, career development, and well-being.

  • Support and coaching from engaging colleagues.
  • Learning opportunities to develop new skills and progress your career.
  • Flexibility in how you work to fit your needs.

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