Administrative Assistant to Senior Executives with Paralegal Experience

2 days ago

Pulong Santa Cruz, Calabarzon, Philippines beBeeAdministrative Full time ₱52,000 - ₱80,400
Executive Assistant to C-Level Executives

We seek a skilled and experienced Executive Assistant with paralegal expertise to provide top-notch support to senior executives. This is a remote position that requires at least three years of experience in the field, preferably in a law firm or similar setting.

Duties and Responsibilities:
  • Prepare, review, and maintain complex legal documents such as contracts, non-disclosure agreements, and memorandums.
  • Manage and store confidential case files, including legal briefs and supporting documents.
  • Collaborate with legal counsel or firm staff on case progress and requirements.
  • Schedule appointments, coordinate meetings, and manage calendars across multiple time zones.
  • Monitor project progress, facilitate team communication, and organize company data.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Oversee executive email inboxes: respond to messages, follow up on correspondence, and flag high-priority items.
  • Facilitate client communication via phone and email for scheduling, updates, and general inquiries.
  • Track deadlines, hearing schedules, and deliverables for cases.
  • Create and send invoices, track payments, and record expenses.
  • Support payroll processing and track billable hours.
  • Gather and analyze industry trends, best practices, and research for executive reports and presentations.
  • Develop detailed itineraries, book travel arrangements, and ensure client preferences are met.
  • Update and maintain CRM systems and case management platforms.
  • Contribute to marketing efforts by organizing lead/client data and supporting business development initiatives.
  • Upload documents to online platforms, maintain profiles, and manage online presence.
  • Perform various administrative tasks as needed.

Requirements include:

  • At least three years of experience as an Executive Assistant, preferably supporting C-level executives.
  • A background or experience working in a law firm or handling paralegal duties is highly desirable.
  • Bachelor's degree or certificate in paralegal studies, business administration, or related field (required).
  • Excellent written and verbal English communication skills (at least B2 level).
  • Strong phone, email, and instant messaging skills.
  • Outstanding organizational and time management abilities.
  • Familiarity with cloud platforms, remote collaboration tools, and legal software.
  • Proficient in Microsoft Office and Google Workspace.
  • Proactive, detail-oriented, and comfortable working independently.

  • Senior Administrative Coordinator

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeExecutiveSupport Full time ₱53,000 - ₱80,500

    Executive Support Specialist PositionWe are seeking a highly organized and detail-oriented individual to join our team as an Executive Support Specialist. This is a remote position that requires strong communication and administrative skills.Main Responsibilities:Provide high-level administrative support to the executive team, including calendar management,...

  • Executive Administrative Assistant

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeAdministrative Full time ₱7,200 - ₱7,800

    Job Title: Executive Administrative AssistantWe are seeking a highly organized and detail-oriented administrative professional to contribute to the success of our organization. This role is responsible for efficiently handling various tasks, data management, and support functions to enhance the overall client experience.

  • Senior Executive Assistant

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeSupport Full time ₱7,000 - ₱9,000

    Administrative Support SpecialistWe are seeking a skilled and experienced Administrative Support Specialist to join our team. As a key member of our staff, this individual will provide high-level administrative support to senior executives and consultants.

  • Executive Administrator

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeAdministrative Full time ₱750,000 - ₱800,000

    Job Title: Senior Executive AssistantWe are seeking an exceptional Senior Executive Assistant to support our senior executives in their daily tasks. The ideal candidate will have excellent organizational and communication skills, with a strong ability to manage multiple priorities and deadlines.Duties and Responsibilities:Manage executive calendars,...

  • Paralegal (Immigration Law Specialist)

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeImmigration Full time ₱3,000,000 - ₱5,000,000

    Job Description:The role of a Paralegal is crucial in ensuring the smooth management of cases and delivering exceptional client service. Working closely with attorneys and paralegals, you will handle administrative, organizational, and project-related tasks to ensure seamless preparation and filing of immigration-related applications for clients.Key...

  • Paralegal - Eviction Case Preparation

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeParalegal Full time ₱70,000 - ₱100,000

    Eviction Case Preparation and Filings JobA detail-oriented and assertive paralegal is required to take ownership of eviction case preparation and filings from end to end. The successful candidate will be responsible for preparing legal documents, including notices, summons & complaints, declarations, motions for default, writs of restitution, and...

  • Senior Legal Assistant

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeParalegal Full time $50,000 - $70,000

    Job OverviewWe are seeking a highly organized professional to support our clients with strong research, drafting, and administrative skills in the field of law.Key Responsibilities:Draft and review legal documents, contracts, pleadings, and correspondence with precision and attention to detail.Conduct thorough legal research and case law analysis to provide...

  • Administrative Assistant

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeAdministrative Full time ₱35,000 - ₱51,000

    Job TitleAn Executive Administrative Assistant is sought after to provide high-level support to a dynamic team of healthcare professionals.Key Responsibilities:Executive SupportDeliver top-notch administrative assistance to senior leaders, including scheduling, email management, and data tracking.Prepare comprehensive reports, correspondence, and...

  • Senior Administrative Support Specialist

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeAdministrative Full time ₱2,500,000 - ₱3,500,000

    Job Title: Senior Administrative Support SpecialistThis is a remote position that supports senior leadership with administrative operations for a fast-paced, project-driven organization in the construction sector.Key Responsibilities:Provide comprehensive administrative assistance to senior leadership, including calendar management, meeting scheduling, and...

  • Senior Administrative Professional

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeAdministrative Full time ₱500,000 - ₱800,000

    Job TitleAs a highly skilled and organized Executive Assistant, you will perform a variety of high-level administrative tasks to support senior-level managers. You will be responsible for managing complicated and busy schedules, performing planning, logistics, and operations work, providing comprehensive administrative support, and coordinating individual...