Executive Assistant

2 days ago

Quezon City, National Capital Region, Philippines beBeeLegalExecutive Full time $29,400 - $37,400
Job Overview

Magic is seeking an experienced Legal Executive Assistant to support their team in managing client communications, scheduling, document preparation, and billing processes.

The ideal candidate will have a strong background in paralegal or legal assistance, particularly in family law, with excellent communication and organizational skills.

The role requires the ability to manage multiple tasks, prioritize deadlines, and maintain accurate records while ensuring seamless day-to-day operations.

Key Responsibilities:
  • Email and Communication Management:
    • Respond to client inquiries in a timely and professional manner.
    • Manage multiple email accounts and ensure prompt responses.
  • Document and Calendar Management:
    • Draft and prepare legal documents using available templates and software.
    • Organize and track court dates, hearings, and client consultations.
  • Client Relationship Support:
    • Maintain ongoing communication with clients through reminders and updates.
    • Ensure intake forms and legal worksheets are completed accurately.
  • Administrative Operations and Billing:
    • Oversee task management using project management tools.
    • Assist in preparing and sending invoices and collection letters.
Requirements:
  • Proven experience in paralegal or legal assistance, especially in family law.
  • Strong calendar and schedule management skills.
  • Familiarity with legal document drafting and form management using software tools.
  • Proficiency with project management platforms and billing software.
  • Bilingual Spanish speaker.
Work Environment:
  • Remote position with reliable internet connection and quiet workspace.
  • Required to provide own computer with Intel Core i5 or higher operating system.
Working Hours:
  • 40 hours per week.
  • Monday to Friday, 9:00 AM to 6:00 PM Central Time.
Compensation:
  • $7.00 per hour.
Benefits:
  • Seniority level – Executive.
  • Employment type – Full-time.
  • Job function – Legal.
  • Industries – Software Development.

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