Commercial Property Management Coordinator

1 day ago

Mabalacat, Central Luzon, Philippines beBeeTenant Full time ₱7,200 - ₱7,800
Job Title

We are seeking a highly organized and detail-oriented Property Management Coordinator to support our commercial property management operations.

  • This role requires experience in property management (commercial preferred, but residential experience will be considered).
  • The ideal candidate will be skilled in lease administration, vendor coordination, work order tracking, and financial reporting.
Key Responsibilities
  • Lease & Tenant Management:
  • Review and prepare commercial lease abstracts for internal reference.
  • Track and maintain Certificates of Insurance (COIs) for vendors and tenants.
  • Draft and send email communications and formal letters to tenants.
  • Track annual rent increases and prepare notifications accordingly.
  • Assist in scheduling and coordinating work orders for 6–8 building engineers, ensuring timely completion.
  • Enter work orders into software and follow up to ensure tenant requests are addressed professionally.
  • Oversee the new vendor and tenant setup process in company systems.
  • Prepare contracts for third-party vendors.
  • Invoice coding for payables to ensure timely vendor payments.
  • Monitor monthly accounts receivable to track rent payments and outstanding balances.
  • Assist property managers in preparing annual operating budgets.
  • Gather bids and proposals for Capital Expense projects (roofing, asphalt, painting, HVAC replacements) and non-Capital Expense repairs (landscaping, plumbing, electrical, etc.).
  • Utilize software for tracking and reporting tasks.
  • Maintain accurate records and assist with research and special projects as required.
Requirements
  • Experience:
  • Property management experience required (commercial preferred, but residential experience will be considered).
  • Strong organizational and multitasking abilities.
  • Excellent written communication skills (for tenant and vendor correspondence).
  • Proficiency in software and Microsoft Office Suite.
  • Ability to obtain bids, track expenses, and manage property maintenance requests efficiently.

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