Administrative Support Associate

1 day ago


Antipolo City, Calabarzon, Philippines beBeeAdministrative Full time $50,000 - $100,000
Job Overview

This is an exciting opportunity to work as a Virtual Administrative Support Associate in our team. As a key member, you will provide high-quality administrative and support services for clients, delivering remote support to senior executives in Australia and New Zealand.

You will be responsible for managing calendars and schedules, email management, travel logistics, event management, expense reimbursements, client relationship management, documentation preparation, and other administrative tasks.

Key Responsibilities
  • Calendar/Meeting Management: Manage diaries and schedules with internal and external stakeholders on behalf of the executive
  • Email Management: Screen, respond to and/or action emails as necessary
  • Travel Management: Arrange flight and hotel accommodations, and other logistical requirements
  • Expense Management: Track and submit expenses for reimbursement or payment requisition and adhere to monthly deadlines
  • Events Management: Assist in setting up logistics and coordination of invites and RSVPs
  • Timesheet Management: Track, enter and submit the worked hours of the executive with weekly deadlines
  • Telephone Management: Relay accurate and detailed messages and transfer calls as required
  • Client Relationship Management: Build relationships with clients and their EAs, update and maintain client lists, and report on clients and/or markets
Requirements
  • Bachelor's/College Degree (any field)
  • Minimum of 2 years' experience in Executive Assistance/Secretary/Admin support (preferred but not required)
  • Customer service experience working with multiple stakeholders
  • Proficient in MS Office (Outlook, Excel, Word, PowerPoint)
  • Strong English communication skills, both written and spoken
  • Ability to handle multiple executives, priorities and deadlines
What We Offer

We offer a competitive compensation package with benefits that support physical, financial and social well-being, including medical, dental coverage, pension plan, vacation policy, statutory holidays and paid personal days.

  • Support and coaching from engaging colleagues
  • Learning opportunities to develop new skills and progress your career
  • Flexibility in how you work to fit your needs


  • Antipolo City, Calabarzon, Philippines beBeeExecutive Full time $60,000 - $80,000

    Job TitleAs a Strategic Support Associate, you will provide high-level administrative assistance to our senior leadership team.Key responsibilities include managing complex calendars, coordinating travel arrangements, and preparing correspondence.Additional duties may include conducting research, analyzing data, and implementing process improvements.Required...


  • Antipolo City, Calabarzon, Philippines Subdivision Homeowners' Association Full time ₱104,000 - ₱130,878 per year

    About the role We are seeking a full-time Administration Assistant to join our dynamic Subdivision Homeowners' Association team based in Antipolo City, Rizal. In this pivotal role, you will be responsible for providing administrative and organisational support to ensure the smooth running of our community operations.What you'll be doingManage and maintain...


  • Antipolo City, Calabarzon, Philippines Intelegencia Full time ₱35,000 per year

    Job Title: Client Support AssociateFacilities Management – Maintenance & Repair DepartmentWe are seeking an experienced and detail-oriented Client Support Associateto join ourFacilities Management – Maintenance & Repair Department. In this role, you will support Account Managers in delivering excellent customer and vendor services.Work Setup &...


  • Antipolo City, Calabarzon, Philippines beBeeAdministrative Full time ₱50,000 - ₱100,000

    Job Title: Administrative Support SpecialistWe are seeking a highly organized and detail-oriented individual to join our team as an administrative support specialist. The primary responsibility of this role is to provide high-level administrative support to the executive assistant.


  • Antipolo City, Calabarzon, Philippines beBeeAdministrative Full time $4,000 - $8,000

    Job OpportunityWe are seeking a highly skilled and detail-oriented professional to fill the role of Executive Assistant.This position involves providing high-level administrative support to business leaders, ensuring their day-to-day operations run smoothly and efficiently.Key Responsibilities:Calendar Management: Manage and organize calendars, schedule...


  • Antipolo City, Calabarzon, Philippines beBeeAdministrative Full time ₱7,200 - ₱7,800

    Job Title:Administrative Support ProfessionalJob Summary:This role entails providing administrative assistance to management and field staff, ensuring seamless communication and efficient operations.Key Responsibilities:Manage front-office communications, including phone calls, email correspondence, and schedulingProcess invoices accurately and on time,...


  • Antipolo City, Calabarzon, Philippines beBeeExecutive Full time ₱400,000 - ₱600,000

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our remote team. As an Administrative Support Specialist, you will perform a variety of high-level administrative tasks and support our company's senior-level managers. Your responsibilities will include managing calendars, making travel...


  • Antipolo City, Calabarzon, Philippines Intelegencia Full time $40,000 - $60,000 per year

    We are seeking anexperienced, detail-oriented Client Support Associateto join our Facilities Management – Maintenance and Repair Department. In this role, you will work closely with Account Managers to deliverexceptional customer and vendor service, ensuring smooth operations from start to finish.Your responsibilities will include client communications,...


  • Antipolo City, Calabarzon, Philippines beBeeBusiness Full time ₱12,000 - ₱16,800

    Administrative Support SpecialistThis role focuses on providing top-notch administrative support to business operations teams. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and the ability to work independently while maintaining regular communication with team members.The primary responsibilities of this position...


  • Antipolo City, Calabarzon, Philippines beBeeAdministrative Full time ₱12,000 - ₱18,000

    Job Title: Administrative Support SpecialistThis is a mid-senior level, full-time position that supports core financial, HR, and administrative functions. The role handles day-to-day tasks across banking, payroll, bill pay, and tax documentation.The role oversees the administration of financial and HR systems, ensuring timely and accurate payment execution,...