Administrative Compliance Specialist

21 hours ago

General Santos, Soccsksargen, Philippines beBeeCompliance Full time ₱48,000 - ₱64,000
Job Overview

The Administrative Compliance Specialist plays a pivotal role in ensuring seamless client onboarding and compliance with tax, bookkeeping, and licensing requirements. This position demands strong organizational skills, excellent communication, and the ability to manage multiple administrative tasks.


Key Responsibilities
  • Manage the client onboarding process, collecting and documenting all necessary information.
  • Build, maintain, and improve workflows within our system to streamline processes.
  • Add new clients into our system, assign staff members, and monitor task completion.
  • Ensure all deadlines are met and compliance tasks are tracked efficiently.
  • Train staff on system features, updates, and best practices.
  • Prepare and file Power of Attorney documents.
  • Notify relevant teams of new clients and updates.
  • Collaborate with our CPA to determine setup and communicate with relevant departments.
  • Answer phones, schedule appointments, and respond to client inquiries via email or phone.
  • Conduct monthly check-in calls with clients to provide updates and maintain strong relationships.
  • Coordinate between clients, staff members, and external parties (gather documents, clarify questions).
  • Maintain and update client contact records in our system.
  • Monitor state deadlines, bookkeeping, tax returns, license renewals, and LLC renewals to ensure client compliance.

Qualifications
  • Proven experience in workflow management, client onboarding, or administrative operations.
  • Familiarity with our system and QuickBooks preferred (or ability to learn quickly).
  • Knowledge of corporate and LLC filing requirements is an advantage.
  • Strong organizational and time management skills with the ability to manage multiple priorities.
  • Excellent written and verbal communication skills.
  • Comfortable training and supporting staff on system tools and workflows.
  • Tech-savvy, detail-oriented, and proactive in identifying process improvements.
About Our Team

We're looking for a highly organized and tech-savvy individual who can join our team and help us deliver exceptional client experiences.

Why Work With Us

Our company offers a dynamic work environment, opportunities for growth and development, and a chance to make a real impact on our clients' lives.

We're committed to fostering a positive and inclusive workplace culture that values diversity, equity, and inclusion.

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