Senior Administrative Coordinator

2 days ago

Manila, National Capital Region, Philippines beBeeAdministrator Full time ₱4,000 - ₱6,000
Job Description

The successful candidate will be responsible for performing a range of administrative tasks, including HR compliance, recruitment and onboarding support, employee experience and engagement, performance and development support, and systems and operations support.

They will work closely with the Head of People to ensure seamless delivery of HR services across the organization.

Excellent organizational skills, attention to detail, and discretion when handling confidential information are essential.

  • Maintain accurate employee records in HR systems.
  • Support drafting, issuing, and filing contracts, policies, and compliance documents.
  • Track probation, visa, and contract renewal dates with timely reminders.

Key Responsibilities:

  • HR Administration & Compliance: Maintain accurate employee records, support drafting and filing of contracts and policies, track probation and contract renewal dates.
  • Recruitment & Onboarding Support: Schedule interviews, liaise with candidates, manage ATS updates, prepare onboarding packs and ensure smooth Day 1 experience for new hires.
  • Employee Experience & Engagement: Act as first point of contact for basic HR queries, help organize employee engagement activities, track engagement data and escalate themes to the People Lead.
  • Performance & Development Support: Assist with scheduling check-ins, feedback cycles, and training sessions, update learning and development logs and performance records, support communication and reminders around OKRs and reviews.
  • Systems & Operations Support: Keep HRIS and M365 permissions updated in line with role changes, generate reports on headcount, turnover, recruitment pipeline, and absence data, spot inefficiencies in workflows and suggest small process improvements.

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